Head-Supply Chain

Job Description

1. Inventory Management:
   
   • Define ROL ROQ in system based on consumption trend
2. • Monitor and maintain adequate stock levels of general and engineering items
3. • Conduct regular stock audits and reconciliations to ensure accuracy.
4. • Ensure all items are stored appropriately to maintain their quality and safety.
6. Coordination with procurement Department:
   
   • Raising purchase request on time based on ROL/ROQ
7. • Collaborate with the procurement department for purchasing required stock in a timely manner.
9. Receiving & Inspection:
   
   • Receive goods, inspect for quantity and quality as per order specifications.
10. • Ensure proper documentation of goods received, and report any discrepancies or damages.
11. • Ensure compliance with hospital standards
12. • Timely GRN and material receiving
14. Stock Distribution:
    
    • Ensure timely issuance and delivery of supplies to various hospital departments.
15. • Create and maintain requisition logs and ensure that departments receive their requested supplies efficiently.
17. Record Keeping & Documentation:
    
    • Maintain accurate and up-to-date records of stock movements, including receipts, issues, and reordering.
18. • Prepare periodic reports on stock levels, usage trends, non-moving stock, and reorder requirements.
20. Budgeting & Cost Control:
    
    • Monitor the budget allocated for hospital supplies and suggest cost-saving initiatives without compromising quality.
21. • Reduce wastage and ensure optimal use of resources to avoid overstocking or stockouts.
23. Compliance & Safety:
    
    • Ensure that the store adheres to health and safety regulations, particularly in the storage of hazardous or perishable materials.
24. • Ensure proper disposal of expired, obsolete or damaged items, especially printing, stationary etc
25. • Maintain a clean, organized, and secure store environment.
27. Coordination with other department and team Supervision:
    
    • Supervise and train store personnel in handling stock and maintaining proper procedures.
28. • Delegate responsibilities within the team and ensure the smooth running of store operations.
30. Technology & Automation:
    
    • Use hospital management software and inventory systems for efficient tracking and reporting.
31. • Suggest improvements to current inventory management systems to increase efficiency.
33. Emergency Response:
    
    • Prepare for emergency situations by maintaining critical supplies at all times.
34. • Work closely with clinical/non clinical departments to ensure urgent requests are fulfilled without delay.
36. Equipment Maintenance Support
    
    • Track maintenance schedules and ensure the availability of spare parts for engineering equipment.
37. • Coordinate with the engineering team for repair and replacement needs.
38. • Maintain records of all maintenance activities.
40. Asset Condemnation
    
    • Identify and document assets (medical and engineering) that are no longer functional or cost-effective to repair.
41. • Prepare reports for asset condemnation, including technical assessments and justifications.
42. • Liaise with the hospitals administration and finance departments to obtain approvals for condemnation.
43. • Maintain records of condemned assets for audit and compliance purposes.
45. Scrap Management
    
    • Segregate scrap materials based on their type (e.g., recyclable, hazardous, non-recyclable).
46. • Maintain detailed logs of scrap generated, including quantity, type, and source.
47. • Coordinate with authorized agencies or dealers for safe and compliant disposal of scrap materials.
48. • Implement sustainable practices to minimize waste and maximize recycling.

Job Objective

The General Store In-Charge is responsible for the overall management of the hospital general and engineering store, ensuring efficient handling of medical and non-medical supplies. This role involves maintaining optimal inventory levels, scrap / condemn items management, ensuring timely availability of materials, and implementing best practices for inventory control and storage.

Qualification

• Education: Bachelor s degree in any field.
• Experience: Minimum of 5-6 years of experience in a similar role, preferably in a healthcare or hospital setting.
• Skills:
  
  • Strong understanding of inventory management principles.
• • Excellent organizational and multitasking skills.
• • Proficiency in inventory management software and MS Office applications.
• • Good communication and interpersonal skills to liaise with departments and vendors.
• • Ability to lead and supervise a team effectively.

Experience

7-10 years