SCM

Scope Of Work

* Primary

Buyer will carry out processing of RFQs, placement of orders & close out of the Purchase orders.
For Identified A-Cat. Items: -
-Identify Suppliers in consultation with CLB for sending RFQs & ensure timely receipt of Offers.
-Co-ordinate with Proposal Manager / DEC / QA&I for receipt of TQ and replies for the same from Supplier.
-Prepare & resolve CQs with Suppliers. Prepare CBE. Highlight Price-Adders for unresolved deviations of the Suppliers.
-Arrange meeting with Suppliers on Price, delivery and other terms, negotiation for A-Category items & Supplier selection.
-Selection of Supplier and entering into Back-to-Back Agreements (where required) in consultation with CLB.
-Review Supplier list of ITB circulated by PPM and suggest additional Suppliers.
Prepare and issue RFQ to Suppliers and expedite receipt of Supplier s offer.
Evaluation of offers and preparation of Commercial Bid Evaluation. Prepare & resolve CQs with Suppliers.
Provide inputs to CLB for Supplier selection for A-Category items.
Negotiation of B & C Category items, Supplier selection & ordering.
Ensure ordering of items as per project schedule meeting the requirement of TP & Delivery for B & C category items.
Timely preparation & release of P. O. in SAP as per agreed terms.
Support activities to CLB during Frame Agreements (viz. drafting & documentation) for identified Items and operating the Frame Agreements .
Distribute un-priced and priced P. O. copy as per finalized work instructions and Communication Procedure
Obtain Transportation Sketch from Supplier for ODC/OWC transportation. Provide periodic intimation to LLE about tentative date of readiness of ODC/OWC.
Updating of Progress Schedule at various stages.
Checking draft Shipping documents of Supplier. Obtaining clearance from QA&I, DEC, PMT as required and giving Despatch Clearance to Supplier.
Send intimation on despatch to LLE, Site, PM. Timely receipt of shipping documents from Supplier esp. for Import orders.
Issuing RPs to Suppliers and Reconciliation of the same. Timely opening and monitoring of LC and amendments, if required. Send information pertaining to shipment to F&A for arrangement of funds in advance.
Update Fund Forecast Register.
Verify Supplier invoices, make Payment Request and arrange timely payment to Supplier. Obtaining amendment, extension of Supplier BGs. Advise F&A for discharges of BG.
Obtain Final Documents from Suppliers at appropriate time.
Ensure timely availability of Supplier representative at site for Erection / Commissioning.
Maintain record of costs incurred by L&T (on behalf of the Supplier) & ensure that such costs are back charged to the Supplier.
Collate the Procurement related risks issues for mitigation.
Maintain case files (hard copy / soft copy).
Update records for Supplier Performance Evaluation in system (Buyer related data)
Store documents as per the asset classification.
Ensure that DACP, SOP and other procedures are followed
Obtaining Supplier documents for Insurance claim, if required
Closing Supplier Change-Order , Delivery Extension and PO Close out.

Shared Across Functionally

Co-ordinate with Supplier for Export formalities.
Co-ordinate with DEC / QA&I for receipt of TQ / TBA and replies for the same from Supplier.
Discuss with CLB / PPM for finalizing list of suppliers for sending RFQ.
Provide inputs to PMT for Billing to Client.
Initiate through F&A, the process of BG encashment where required in consultation with CLB / PPCH.
Co-ordination with Supplier for carrying out repair / replacement of the materials as required during Defect Liability Period.