Executive Assistant

We are seeking a highly organized and proactive individual to serve as Executive Assistant to Chairperson. This role will provide comprehensive administrative support to the Chairperson. Ensuring smooth operations and effective management of activities. The ideal candidate must possess exceptional organizational skills, attention to detail, the ability to handle sensitive information with discretion and be open to traveling.

Responsibilities:

Logistical Support:

Manage the travel protocol and travel accommodation for the chairperson with efficiency and accuracy.

Coordinate complex travel arrangements, including flight bookings, hotel accommodations and ground transportation.

Prepare and submit expense reports, ensuring adherence to budgetary guidelines.

Coordination of the on ground government protocol movement at various locations (National International)

Research and Information Management:

Conduct research on various topics as required

Organize and maintain electronic and hardcopy files, ensuring easy accessibility and confidentiality.

Meeting Preparation:

Maintain the contact list of the chairperson.

Coordinate logistics for meetings, including venue booking, catering, audiovisual setup, and attendee communication.

Take minutes and follow up on action items from meetings, ensuring timely execution of tasks.

Protocol Management:

Assist in coordinating protocol-related activities and ensuring compliance with all diplomatic and organisational protocols.

Communicate with EDs and Senior Management as an when required.

Confidentiality and Discretion:

Maintain strict confidentiality regarding sensitive information and discussions, exercising discretion in all interactions and communications.

Uphold ethical standards and integrity in handling confidential matters and representing the Chairpersons office.

Skills and competencies required:

Proficiency in Microsoft Office Suite and other relevant software applications.

Knowledge of bureaucratic diplomatic protocols and international relations is desirable

Fluency in English and Hindi

Education, Experience and Exposure

Education

o Degree in relevant fields.

o Post graduate or PG Diploma may be an asset. Certification in Travel Logistics Management would be an added advantage.

Experience Exposure

o 5 years of experience as an Administrative Assistant or similar role, preferably supporting senior executives or public figures

o Excellent communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders

o Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously

o Adaptability and flexibility to navigate a dynamic and fast-paced environment.

o Commitment to maintaining confidentiality and upholding ethical standards.