Admin Officer

Job title

Admin Officer

Reports to

Sr. Admin Officer

Department

Admin

Location

New Delhi

Level/Grade

Grade C

The Kailash Satyarthi Children s Foundation (KSCF), set up by Nobel Peace Laureate, Mr. Kailash Satyarthi, is a global thought leader for prevention of exploitation and violence against children. KSCF works for the creation of a child-friendly world through direct interventions and programmes, research and capacity building, and campaigns for the mobilization of mass support and behaviour change. Mr. Satyarthi s lessons learned guide the Foundation s work to engage children and youth as part of the solution, build greater collaboration between governments, business and communities, ensure effective national and international laws, scale know-how and successful practice and create partnerships with key stakeholders.

About the position:

Oversee maintenance of office premises and ensure its function worthiness and beautification.

Collection of quotations for all purchasing of items for office uses, IEC printing stationery (all priding works doing my supervising)

Maintenance of office vehicles and oversee travel and transportation services.

Ensure obtaining bids/quotation from prospective suppliers/vendors and arrange to have periodic contracts.

Supervise procurement of Supplies and Equipment (Including computers, printers and stationaries).

Arrangement of Lunch and kitchen related works whenever required

Office construction related works (Repairing and maintenance works)

Making all purchase orders as per requirement

Maintenance all files of accounts department (Filing of Vouchers etc)

Checking of bills and all documents related accounts department

Supervise cleaning staff.

Supervise kitchen.

Manage Refreshments.

Purchasing housekeeping items ( as per requirements)

Water and tea distribution.

Key management.

All booking of Venus, Hotel, auditorium for our events as per requirement time to time.

Supervising of all booking Vehicle, Air tickets, training tickets etc. whenever required.

Cost analysis for each booking

Supervise and coordinate for state office admin procurement

Fire safety Drill

Earth quake evacuation drill

Extinguisher timely check and refill

All fire alarm check

- Planning and Organizing.

- Decision Making.

- Personal effectiveness.

- Liasoning & Networking.

- Relationship Building

- Personal work planning

- Proficiency in MS Office

- Strong organizational, analytical and interpersonal skills

- Highly motivated individual with excellent problem-solving skills Highly enterprising with excellent negotiation skills

- Ability to prioritize work and perform under tight timelines

Education

o Graduate /Post Graduate in Business Administration

Experience & Exposure

o 2 to 5 years or above experience of working in an organization, preferably in a not for profit sector.

o Excellent management and negotiation skills; self- motivated and results oriented approach

o Excellent analytical and quantitative skills and experience of writing business plans

o Strong attention to detail;

o Self-driven and results orientated

o Excellent verbal and written communication and presentation skills

o Strong relationship-building skills - demonstrated experience managing senior level relationships in the