Clinical Supply Coordinator

The Clinical Supply Coordinator provides support to the Clinical Trial Supplies team to support the on-time delivery of supplies (Investigational Medicinal Products and Non-Investigational Medicinal Products) to clinical sites for established clinical trials contracted to IQVIA. This is achieved through supporting the Associate Clinical Supply Chain Manager or Clinical Supply Chain Manager with effective inventory monitoring, ongoing forecasting of drug demand, initiation and delivery of packaging campaigns and a strong distribution strategy. The Clinical Supply Coordinator will ensure quality compliance, file documentation according to regulatory requirements, manage some finance aspects and general coordination of meetings, communications, tracking and inbox monitoring.

Essential Functions
Ability to work independently and proactively to ensure that the supply of all trial materials is delivered to the right place at the right time
Support maintenance of demand forecasts and packaging plans so that packed clinical supplies are readily available in accordance with the project requirements
Assist in planning and paperwork for packaging campaigns with the assigned vendor and provide support to ensure on-time delivery
Manage vendor Work Order, Change Order and Purchase Order progression upon Clinical Supply Chain Manager approval to move forward with quote
Monitor, and where necessary, update study assigned Interactive Response Technology (IRT) systems to ensure study inventory is effectively managed
Support the Clinical Supply Chain Manager with the execution of a clinical supply plan
Provide ongoing budget tracking activities so that projects are run efficiently and in accordance with client approved quotations
Provides administration support to the Clinical Trial Supplies team where required
Participate in client and vendor related meetings where necessary to discuss Clinical Supply Chain topics or status updates
Remain up to date in all GxP and regulatory requirements applicable to the role
Maintains 100% compliance on all assigned training and applies learnings to everyday practice
SOP, Project Instruction, Work Instruction creation and updates
Monitor shared mailboxes
Second person verification checks for specified processes
Manage communications between vendor and IQVIA where applicable including capture of meeting minutes etc.
Provides administration to support Clinical Supply Chain Manager with Temperature Excursions reported to the IQVIA Clinical Trial Supplies team
Be responsible for and a subject matter expert in the IQVIA resource hours reporting process (EAC)

Qualifications
High School Diploma or equivalent
Typically requires 1 - 3 years of prior relevant experience.
1-3 Years related industry experience in Clinical Trials or Pharmacy (Preferred not essential).
1-3 Years related experience in Clinical Supplies - this could be from Supply Chain, Packaging, Distribution
or IRT functions (Preferred not essential).

Proficient in Microsoft Office (Word, Excel, Powerpoint etc.)