Yard Coordinator

Key responsibilities:

1. New 3rd party yards

• a. Identification as per business requirements
• b. Preparing case for approval
• c. Negotiation of parking charges (as per standard rates), signing agreement and onboarding
• d. Training of the new yard personnel on process + tech solution / app usage

2. Audit the 3rd party yards (as per plan) for the following:

a. Check physical stock and highlight any discrepancy w.r.t ERP data and YMS

b. If any vehicles have been Sold or released, then check release order for any discrepancies.

c. Vehicles to be audited as random check for condition / maintenance and assess discrepancy w.r.t the condition it was brought into the yard in (as per YMS) and the current state of the vehicle

d. Visitor register availability with latest entry

e. Refer to Last Audit feedback report and note how the yard has fared against the discrepancies found / feedback give

3.Infrastructure check:

i. CCTV in running condition covering all parts (Front, Back Yard, vehicle standing area etc.)

ii. Fire Extinguisher (numbers and date of validity)

iii. Segregated parking for HLF vehicles / other financier vehicles (in lots)

iv. Boundary walls with proper fencing and security gate intact whether the assets are secure

4.Monitor the quality of information being entered by the yard personnel (data and pictures) and give feedback on the same to the yard personal.

5. Regular training of the 3rd party yard personnel (new / existing)

6. Inventory reconciliation / matching once per month (internal); once per quarter (external)

7. Coordinate proactively for auctions scheduled / closures / buyer visits etc (before, during and after the auctions) at the allocated yards

8. Coordinate and ensure that auctions are happening with proper preparation and as per defined SOPs at the allocated yards

9. Coordinate with clients / repo agents (onboarded / clients) for any issues related to vehicle inward / parking / outward etc

10.Coordinate with evaluators for any issues related to inspections

11.Monitor the inventory status of 3rd party yards (for HLF / external clients vehicles):

• a. Inward
• b. Inventory status (number and ageing)
• c. Outward
• d. Regular inventory status update to clients

12.New buyer identification and onboarding (in the area / state of operation)