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Invoicing and Inventory Management Associate
2-4 years
Hyderabad / Secunderabad
1 vacancy
Invoicing and Inventory Management Associate
Highpoints Technologies India
posted 3mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
We are looking for an "Invoicing and Inventory Management Associate" for handling IT invoices and IT
hardware inventory for the firm s Systems division. The associate is responsible for performing and
overseeing day-to-day invoicing operations duties as well as managing various inventory related tasks,
which include, monitoring of inventory levels, make projections and recommendations on the purchase
requirements, coordinate with Purchasing and Finance department for sharing information required to
raise POs, create regular inventory reports, and share trends on the utilization of IT assets, check bulk
orders for accuracy, coordinate with vendor for replacements and service related queries etc. The
candidate should also exhibit experience in processing invoices and have sound knowledge of
accounting practices and should have the ability to review invoices and verify tax information, should be
able to coordinate with the vendors, check and rectify discrepancies before approving/rejecting
invoices. The candidate should also be able to set and track payment reminders and should be able to
undertake a thorough check of pending invoices before processing the payments.
The candidate should have Strong computer skills including Microsoft Excel, good math and accounting
skills, excellent organizational and time-management skills and prior experience in Inventory
management and invoice processing or related field.
What youll Do Day-to-Day:
Responsibilities include overseeing and monitoring of inventory levels, issuing and monitoring IT
hardware, making projections and recommendations on the purchase requirements, creating regular
inventory reports, and sharing trends on the utilization of IT assets, checking bulk orders for accuracy,
coordinating with vendor for replacements and service related queries , anticipating needed IT supplies,
placing and expediting orders for supplies, act as a point of contact for any IT vendors and respond to
and resolve complex billing issues and escalations, adhere to timelines for processing contract
amendments and billing credits etc.
Prepare monthly/quarterly/yearly reports on expenses incurred, maintain an updated vendor database
and regularly coordinate with vendors on pending invoices and process payment closures, coordinating
with Purchasing and Finance department for sharing information required to raise POs and process
related invoices. Identify inefficiencies in process and recommend remediation steps and make
recommendations for improvements by collaborating with cross-functional teams.
Who we are looking for:
- The candidate should have Strong computer skills including Microsoft Excel, good math and accounting
skills, excellent organizational and time-management skills and prior experience in Inventory
management or related field.
- The candidate must have strong vendor management, communication skills, and administrative writing
skills
- Candidates having IT Store keeping experience, bill processing experience, maintaining AMC records,
support renewals, experience will be preferred.
- Self-starter who is structured, action-oriented, and has a strong sense of urgency, as well as being
deadline-oriented.
Location of Hire: Hyderabad
Employment Type: Full Time, Permanent
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