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23 Halma Jobs
Senior Executive - Admin
Halma
posted 3mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
Responsibilities
- Responsible for Vendor Management, Vendor Evaluation & Onboarding process.
- Negotiating on Indirect purchases and suitably recommending products and services.
- Creating Purchase Orders in ERP.
- Coordinating with vendors and service providers for timely deliveries.
- Validating vendor bills/invoices and processing.
- Coordinating with the Finance Team for facilitating prompt vendor payments.
- Online purchases on various portals and accountability for deliveries.
- Responsible for Pantry Management & consumables.
- Maintaining of Vendor Contracts / Agreements and timely renewals.
- Supporting & coordinating with HR Team in purchases for organising events.
- Accountable for stocks & inventory control of Housekeeping & Consumables.
- Ordering and arranging for monthly Meal Pass & various Gift Vouchers for Employees.
- Visitor Management and extending required hospitality.
- Preparing monthly MIS and maintaining Trackers.
- Ensuring compliance to procedures and processes.
Critical Success factors
- Demonstrate high level of accuracy and attention to detail, execution, and coordination.
- Being flexible and sensitive to understand the requirements and urgencies.
- Effectively manage priorities and deadlines and resolve procurement issues.
- Being proactive and anticipating purchase requirements and providing suitable solutions.
Academic qualification
- Graduation is required
Experience
- 4-6 years of experience in Indirect Procurement / Purchases.
- Hands-on experience in using ERP System.
- Exposure to Vendor Management and interaction with various Suppliers/Vendors/Service providers and negotiations.
- Coordination with various departments across the organization
- Experience in administrative works and events coordination.
Key attributes
- Excellent written/verbal communication
- Proficiency in MS Office, Excel and ERP systems
- Cost-sensitive and strong negotiation
- Ability to work under pressure and meet deadlines
- Vendor management
Competencies
- Process oriented skills
- Communication and Interpersonal Skills
- Proactive and Problem-Solving approach
- Adaptability and Flexibility to work with cross functional teams
- Time Management and detail oriented
- Customer Service mindset
Employment Type: Full Time, Permanent
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What Halma employees are saying about work life
based on 43 employees
Flexible timing
Monday to Friday
No travel
Day Shift
Halma Benefits
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