Executive Assistant To Chief Executive Officer

Key Responsibilities:

1. Managing CEO's Schedule & Calendar

Prioritize and coordinate the CEOs meetings, appointments, and commitments efficiently.

Handle last-minute changes, conflicts, and rescheduling with minimal disruption.

Organize and book travel arrangements, including flights, accommodations, and transportation.

Plan complex meetings, ensuring all participants are aligned and logistics are handled smoothly.

2. Managing CEO's Public Profiles & Communication

Update and maintain the CEOs LinkedIn and other public profiles to reflect professional activities and achievements.

Curate and post relevant content aligned with company goals.

Manage direct messages and comments, responding appropriately or escalating as needed.

Promote CEO’s participation in events, media interviews, and professional engagements on social media.

Analyze engagement metrics and suggest improvements.

3. Attending & Scheduling Meetings on Behalf of the CEO

Schedule meetings while ensuring efficiency and priority alignment.

Represent the CEO in meetings, take detailed notes, and provide summaries.

Prepare agendas, track action items, and ensure timely follow-ups.

4. General Organizational & Communication Skills

Manage the CEO’s inbox, filtering important messages and delegating where necessary.

Draft professional emails, reports, and other communications.

Maintain structured records, documents, and meeting notes for easy reference.

5. Handling Sensitive Information & Confidentiality

Ensure the highest level of confidentiality in managing sensitive documents and information.

Follow strict security protocols for internal and external communications.

6. Project & Strategic Support

Assist the CEO in tracking key company projects and ensuring deadlines are met.

Conduct industry research and provide insights on trends and competitors.

Prepare board meeting materials, financial reports, and presentations.

7. Team Coordination & HR Support

Serve as a liaison between the CEO and internal teams to ensure clear communication.

Support HR-related tasks such as performance reviews and recruitment coordination.

8. Financial Management & Vendor Coordination

Handle CEO’s business expenses and process reimbursements.

Track office budget and ensure optimal allocation of resources.

Manage relationships with vendors to ensure service quality.

9. Client & Investor Relations

Ensure professional and timely communication with clients and investors in the CEO’s absence.

Prepare briefing materials for meetings with key stakeholders.

10. Technical Skills & Tool Familiarity

Utilize scheduling, project management, and communication tools effectively.

Stay updated with the latest technology to enhance productivity.

Identify and implement workflow improvements using tech solutions.