Tender Executive

Job Summary:

The Tender Executive is responsible for managing and coordinating the tendering process within the organization. This includes identifying opportunities, preparing bid documents, ensuring compliance with tender requirements, and liaising with stakeholders to submit competitive proposals. The role requires excellent organizational skills, attention to detail, and a thorough understanding of procurement processes and regulations.

Key Responsibilities:

Tender Management:

1. Research and identify suitable tenders and opportunities from various sources such as government portals, private companies, and international platforms.
2. Analyze tender requirements, terms, and conditions to determine eligibility and feasibility.
3. Coordinate with internal teams to gather necessary information and documentation for bid preparation.

Bid Preparation:

1. Prepare and compile tender documents, including technical and financial proposals, in accordance with the specified formats and deadlines.
2. Ensure that all proposals comply with legal, technical, and financial requirements.
3. Review and verify all supporting documents such as licenses, certifications, and project references.

Communication and Coordination:

1. Liaise with clients, vendors, and subcontractors to obtain necessary information and quotations.
2. Maintain effective communication with internal departments such as finance, legal, and operations to streamline the bidding process.
3. Respond to queries or clarifications raised by the tendering authorities during the bidding process.

Post-Tender Activities:

1. Track the status of submitted tenders and follow up on results.
2. Maintain a repository of past tenders and proposals for reference and analysis.
3. Conduct debriefings and evaluations to improve future tender submissions.

Compliance and Record Keeping:

1. Ensure adherence to company policies and government regulations during the tendering process.
2. Maintain accurate and organized records of tender documents and correspondence.