Account Associate

Accounts Payable Job Description

About company

Innovate, Create, and Grow: The Indus Valley Invites You to Join Our Mission Welcome to The Indus Valley - India's No 1 healthy cookware brand where we revolutionize the very essence of cooking by merging health, safety, and innovation into your kitchen. As a Chennai-based direct-to-consumer venture, we are India's pioneering health cookware brand, backed by substantial venture capital. Trusted by over 10 lakh customers and driven by a team of over 100 passionate individuals, we stand as a beacon of commitment to wellness and vitality. The Indus Valley is a 100cr brand, with a foundation resting on the belief that everyone deserves access to premium-quality, health-focused cookware.

The Accounts Payable (AP) role is crucial for managing a company's outflow of funds. An individual in this position is responsible for ensuring that the company meets its financial obligations by processing, verifying, and reconciling invoices, making payments, and maintaining accurate records. Below are the key responsibilities of the Accounts Payable role:

Key Responsibilities of an Accounts Payable Role:

1. Invoice Processing:
• Receive, review, and verify invoices for accuracy, compliance, and proper authorization.
• Match purchase orders with invoices and receipts to ensure consistency.
• Code invoices with the correct expense accounts and project codes for proper tracking.
2. Payment Processing:
• Prepare and process electronic transfers, payments by check, and other forms of payment.
• Schedule and prioritize payments based on terms and company cash flow.
• Ensure timely payment to vendors, contractors, and service providers.
3. Reconciliation:
• Reconcile accounts payable transactions with general ledger entries.
• Ensure proper month-end and year-end closing of the accounts payable ledger.
• Reconcile vendor statements and resolve discrepancies.
4. Record Keeping and Reporting:
• Maintain accurate records and control files for invoices, payments, and vendor details.
• Prepare reports on accounts payable status, aging, and forecasts for management.
• Assist in audits by providing supporting documentation for accounts payable.
5. Vendor Relations:
• Maintain professional and positive relationships with vendors and suppliers.
• Address vendor inquiries, disputes, or discrepancies in a timely manner.
• Negotiate payment terms and handle any escalations related to billing.
6. Compliance and Policy Adherence:
• Ensure all payments are compliant with company policies, tax laws, and regulations.
• Assist in improving accounts payable processes to increase efficiency and compliance.
• Keep abreast of changes in financial regulations related to accounts payable.
7. Expense Reporting and Reimbursement:
• Review and process employee expense reports for accuracy and policy compliance.
• Manage petty cash accounts or other expense accounts as assigned.
8. Support to Finance Team:
• Assist with budgeting and forecasting activities related to cash flow and payables.
• Collaborate with other finance team members to ensure the smooth financial operation of the organization.

Skills and Qualifications Needed:

• Proficiency in accounting software (e.g., Tally ERP, SAP).
• Proficiency in Excel
• Strong attention to detail and organizational skills.
• Excellent communication skills for vendor management.
• Ability to handle large volumes of invoices and manage multiple priorities.
• Knowledge of general accounting principles, accounts payable practices, and tax regulations.

This role is vital for maintaining the company's financial integrity, ensuring vendors are paid on time, and maintaining a good cash flow.

Join us at The Indus Valley and contribute to our mission of revolutionizing the cookware industry through innovative digital marketing strategies. If you're passionate about driving growth and making a meaningful impact, we'd love to hear from you!

Contact: 9361420868 Email: hr@theindusvalley.in