Admin. Executive

Role & responsibilities

• Oversee daily office operations, including office upkeep, managing supplies, and ensuring proper maintenance of office equipment.
• Keep track of office supplies inventory and place orders for new materials as required.
• Coordinate the upkeep of office facilities and handle minor troubleshooting for office equipment (e.g., computers, printers).
• Manage the receipt and distribution of incoming and outgoing mail and packages.
• Provide administrative support by visiting locations related to business needs, such as government offices, banks, post offices, and transport centers.
• Handle phone calls, emails, and other communication related to office administration.
• Organize and arrange office facilities for meetings, seminars, and events.
• Coordinate local purchases and manage deliveries.
• Ensure the office remains clean and organized by working closely with cleaning and maintenance staff.
• Control access to the office for employees and visitors, maintaining security protocols.
• Organize and maintain both digital and physical filing systems for easy document retrieval.
• Ensure compliance with fire and safety regulations within the organization.
• Assist with preparing reports, presentations, and documentation for internal meetings.
• Support the onboarding process for new employees by facilitating equipment and asset requirements.
• Provide general administrative support to different departments, including organizing travel arrangements, preparing reports, and managing correspondence.

Preferred candidate profile

• Education: Graduation.
• Experience: 5-10 years of office administration or clerical experience
• Proficiency in Microsoft office suite (Word, excel, powerpoint, outlook). Office 365 expertise is a preference.

Key Skills:

• Ability to work independently with minimal supervision.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Clear and professional written and verbal communication for interacting with team members, clients, and vendors.
• Knowledge of office safety and emergency procedures
• Flexibility to assist with special projects and tasks as needed.
• Ability to efficiently manage time, juggle multiple tasks, and prioritize work effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Willingness to take on various tasks and adapt to changing office needs and priorities.
• Collaborative mindset to work effectively with different departments and individuals within the organization.
• Skill in organizing both digital and physical documents to ensure easy retrieval and compliance with any regulations.
• Basic troubleshooting of common office equipment (computers, printers, copiers, etc.).
• Two-wheeler with license is a must and willing to travel various offices within the city limits based on official requirements. LMV license is desirable.

Perks and benefits

Best in the industry