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Accounting (QuickBooks) & Operations Assistant
2-4 years
Kolkata, Mumbai, New Delhi + 4 more
1 vacancy
Accounting (QuickBooks) & Operations Assistant
Fresh Prints
posted 14d ago
Job Role Insights
Fixed timing
Key skills for the job
Job Description
About the Role:
We are a growing fractional CFO company looking for a detail-oriented and proactive Accounting & Operations Assistant to support the day-to-day financial and operational tasks for our diverse client base. This role requires someone who can thrive in a dynamic environment, work independently with minimal hand-holding, and maintain a strong grasp of accounting basics, such as debits, credits, and accruals. The ideal candidate is experienced in QuickBooks, spreadsheet/database tools like Excel and Airtable, and is eager to contribute to the team with intelligence, accuracy, and ownership.
Key Responsibilities:
- Ad Tracking and Reporting:
- Review and tag media content across platforms like Sprout Social and similar tools.
- Cross-check media details to ensure all required posts (e.g., LinkedIn, Facebook, Instagram) are completed for campaigns.
- Escalate inconsistencies or missing information to the appropriate team members.
- Contract and Deal Management:
- Review client contracts to verify alignment with sales team data.
- Enter contract details into systems such as Airtable, QuickBooks, and Stripe, ensuring accuracy and completeness.
- Restaurant Sales and Payroll Reconciliation:
- Perform weekly reconciliations for sales and payroll data from systems like Toast.
- Prepare journal entries in QuickBooks for accurate financial reporting.
- Ensure bank deposits match reported sales figures and resolve any discrepancies.
- Daily QuickBooks Management:
- Categorize transactions based on established rules and guidelines.
- Identify and flag unusual transactions while proposing potential solutions or improvements.
- Accounts Receivable (AR) Management:
- Manage AR tasks, including sending follow-up emails for outstanding invoices.
- Track delayed invoicing tasks to ensure they are completed on schedule.
- Expense and Bill Management:
- Categorize expenses in platforms like Ramp and process client bills efficiently.
- Sales Receipts:
- Create sales receipts in QuickBooks for daily client payments received via Stripe.
What We Value:
- Attention to Detail: Accuracy is non-negotiable. You must ensure financials are correct and complete.
- Proactivity: Look for ways to improve processes and systems for efficiency and effectiveness.
- Ownership: Take responsibility for your tasks, ask for help when needed, and ensure nothing falls through the cracks.
- Critical Thinking: Follow established rules but think critically about exceptions, flagging issues, and suggesting enhancements.
- Adherence to Company Values:
- Clean Books: Ensure all financial records are accurate and aligned with best practices.
- Never Guess: If unsure, seek clarification from internal team members or clients.
Qualifications:
- Basic understanding of accounting principles (credits, debits, accruals).
- Proficiency in QuickBooks and tools like Excel and Airtable.
- Strong organizational skills and the ability to handle multiple daily tasks.
- Excellent communication skills and the ability to ask questions when needed.
- Detail-oriented mindset with a commitment to producing high-quality work.
Preferred Experience:
- 2+ years experience in bookkeeping, accounting, or financial operations.
- Familiarity with software platforms like Ramp, Stripe, and other operational tools.
- Experience working with clients in diverse industries (e.g., influencers, B2B services, restaurants).
Job Details:
- Work hours are from 5 PM to 2 AM PHT.
- A robust vacation and PTO schedule
- 100% fully remote
- Work with a great culture
Employment Type: Full Time, Permanent
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based on 74 employees
Strict timing
Monday to Friday
No travel
Night Shift
Fresh Prints Benefits
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