Company Secretary

Roles and Responsibilities for a Full-Time Company Secretary (CS) in an NBFC (Renewable Energy Sector)

1. Compliance & Regulatory Affairs

• • Ensure compliance with RBI guidelines and NBFC regulations.
• • Manage compliance with Company Law (Companies Act, 2013), SEBI regulations (if applicable), and other corporate governance requirements.
• • File annual returns, financial statements, and other regulatory filings with MCA, RBI, and other relevant authorities.
• • Ensure timely compliance with statutory and legal requirements such as GST, TDS, FEMA, and other tax regulations.
• • Stay updated on amendments in financial and renewable energy laws affecting NBFC operations.

2. Board & Corporate Governance

• • Organize, schedule, and record Board Meetings, Committee Meetings, and General Meetings.
• • Draft minutes of meetings, resolutions, notices, and agenda for Board and shareholder meetings.
• • Guide the Board of Directors on corporate governance and best practices.
• • Maintain statutory registers and records as per the Companies Act.

3. Secretarial & Legal Documentation

• • Draft and review legal contracts, agreements, and MOUs related to lending, investments, partnerships, and business operations.
• • Handle loan documentation, due diligence, and credit agreements.
• • Manage filings of charges, modifications, and satisfaction with the Registrar of Companies (ROC).
• • Ensure compliance with FEMA regulations for foreign investments (if applicable).

4. Risk Management & Internal Control

• • Assist in risk assessment and regulatory reporting to RBI and other authorities.
• • Develop internal compliance policies and frameworks for the NBFC.
• • Conduct internal audits and liaise with auditors (Statutory, Internal, and RBI Audits).
• • Assist in maintaining transparency and accountability in loan disbursement and financial transactions.

5. Liaison with Regulatory Authorities

• • Act as a point of contact for RBI, ROC, SEBI (if applicable), GST, Income Tax, and other regulatory authorities.
• • Handle RBI reporting, including returns like NBS-1, NBS-2, and NBS-7.
• • Manage corporate correspondence and ensure smooth interaction with regulatory bodies.

6. Financial & Investment Compliance

• • Ensure compliance with NBFC credit and investment policies.
• • Assist in structuring financial products, debt instruments, and fundraising strategies.
• • Monitor and report financial performance, capital adequacy ratio, and prudential norms compliance.

7. ESG & Renewable Energy Sector Compliance

• • Assist in sustainable financing initiatives for renewable energy projects.
• • Ensure compliance with green finance and ESG (Environmental, Social, and Governance) reporting if applicable.
• • Keep track of government incentives, subsidies, and policies for renewable energy financing.