Executive Assistant

Responsibilities

• Conserves executives time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications .
• Maintains a repository of Investments across multiple domains in an efficient manner.
• Calendar Management - Maintains executives appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Prepares reports by collecting and analyzing information.
• Be active on WhatsApp, Emails and Slack in order to stay updated with the information – crucial for improving TAT.
• Keeps all the information like KYC Documents, recent purchases, login credentials, card details, and contacts handy as these could be required anytime.
• Manage day to day operations of the executive (personal requirements and professional).
• Tracks expenses and maintains invoices & ledgers.
• Maintains confidence and protects operations by keeping information confidential.
• Acts as a linking pin between the executive and internal and external stakeholders by transmitting communication professionally.
• Completes projects by assigning work to clerical staff and follows up on results.
• Makes sure that the executive’s productivity is increasing by providing concrete suggestions for quick decision making.
• Contributes to team efforts / projects by accomplishing related results as needed.

Requirements

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Expert-level has written and verbal communication skills
• Emotional maturity
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Familiar with tools like Notion, MS office and G-suite
• Takes up new tasks and challenges confidently – takes full ownership
• Smart working style, never give up attitude, and professional behaviour
• Strong work tenure: 1 to 3 years of experience supporting C-Level Role