Hr Executive And Generalist

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Job Description:

We are looking for a motivated and detail-oriented HR Generalist Executive to join our team. The ideal candidate will be responsible for managing key human resources functions, including time and attendance management, manpower management, recruitment processes, canteen operations, and security management. The candidate should have strong organizational skills, the ability to multitask effectively, and proficiency in Excel for data management and reporting. If you have a passion for supporting HR operations and ensuring smooth daily office activities, we would love to hear from you.

Key Responsibilities:

Time and Attendance Management:

• Oversee and manage employee attendance records, ensuring accurate logging of hours worked, leave records, and absences.
• Coordinate with department heads to ensure timely submission of attendance data.
• Generate and maintain reports on attendance trends, and address any discrepancies.

Manpower Management:

• Manage contract workforce and ensure their presence.
• Coordinate with departments to assess manpower needs and ensure appropriate staffing levels.
• Track and update contract labor agreements and renewals in alignment with business requirements.

Initial Recruitment and Candidate Screening:

• Manage initial recruitment steps, including candidate calls, scheduling interviews, and coordinating with hiring managers.
• Screen resumes and short-list candidates for open positions based on job requirements.
• Support interview and selection process by preparing documents and conducting reference checks.

Canteen Management:

• Oversee day-to-day operations of the office canteen, ensuring food quality, hygiene, and timely service.
• Monitor employee feedback regarding food and catering services, working with vendors to improve the offerings.
• Coordinate billing and budgeting related to canteen services and maintain records.

Security Management:

• Ensure the smooth operation of security services for the office premises.
• Coordinate with the security team to ensure proper access control, monitoring of premises, and adherence to safety protocols.
• Address security concerns raised by employees or the security team and provide resolutions.

Day-to-Day Office Activities:

• Assist in managing the overall office environment, ensuring it is safe, comfortable, and productive.
• Coordinate with various departments to support any daily administrative requirements.
• Handle day-to-day HR administrative tasks, including filing, documentation, and preparing HR-related reports.

Excel Data Management:

• Utilize Excel for data tracking, analysis, and reporting on various HR metrics, including time and attendance, manpower, recruitment, and canteen services.
• Create and update spreadsheets for daily, weekly, and monthly reporting purposes.
• Ensure accuracy in Excel data and assist with generating insights for HR decision-making.

Key Skills:

• Time and Attendance Management: Proven experience in handling attendance systems, tracking employee hours, and resolving attendance discrepancies.
• Manpower Management: Ability to manage and track both permanent and contract workforce, ensuring smooth operations and adherence to labor regulations.
• Recruitment: Experience in managing the initial recruitment process, including candidate calls, scheduling, and documentation.
• Canteen & Security Management: Ability to manage the logistics and operations of office canteen and security services to ensure a safe and comfortable work environment.
• Excel Proficiency: Strong skills in Excel, including the ability to create and maintain detailed spreadsheets, track HR data, and generate reports.
• Strong Organizational Skills: Excellent multitasking abilities and attention to detail, with the ability to manage multiple HR operations simultaneously.
• Communication Skills: Strong written and verbal communication skills to liaise with employees and external vendors effectively.
• Problem Solving: Ability to address operational challenges and come up with practical solutions to improve HR processes.

Qualifications:

• Bachelors degree in Human Resources, Business Administration, or a related field.
• 1+ years of experience in an HR Generalist role or related HR functions.
• Experience in using HR software and Excel (Medium level).
• Knowledge of labor laws and HR best practices is a plus,