Company Secretary

Job description -

Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.

Report to the chairman and often liaise with board members.

Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.

Provide legal, financial, and/or strategic advice during and outside of meetings.

Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.

Maintain statutory books, including registers of members, directors, and secretaries.

Ensuring exchange / DP-related compliance applicable to the Company under SEBI Act, SCRA, Rules, Regulations By-laws of Exchange and Circulars issued by SEBI/CDSL/BSE from time to time.

Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.

Liaise with external regulators and advisers such as lawyers and auditors.

Implement processes or systems to ensure good management of the organization.

Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

Pay dividends to shareholders and manage share option schemes opted by various shareholders.

Take an active role and provide valuable input to the management decisions related to sharing issues, mergers, and takeovers.

Monitor the administration of the companys pension scheme.

Manage contractual agreements with suppliers and customers.

Manage the office space and deal with personnel administration and company/staff insurance policies.

Drive PR activities related to aspects of financial management.

Any other compliance matters as assigned from time to time.