Executive Assistant To Director / Principal - Mumbai

Job Title: Executive Assistant to Director / Principal

Department: Chairmans Office

Reports To: Director / Principal

Looking for Candidate from - Mumbai, Jamnagar

Candidate May require global travel

1. Position Summary:

This is a high-impact, strategic role designed for a dynamic and forward-thinking Executive Assistant who is committed to driving results and supporting key initiatives. This role involves being a trusted partner to the Principal / Director, proactively identifying opportunities, anticipating needs, and contributing directly to the execution of critical strategies. Candidates must display exceptional communication, analytical, and problem-solving skills, with a strong emphasis on discretion, confidentiality, and the ability to navigate complex, fast-paced environments. This role offers a unique opportunity to gain exposure to strategic leadership, while making a tangible impact on the organizations success.

Role & responsibilities

a. Strategic Support:

• Conduct research and analysis on industry trends and market opportunities to help make strategic decisions.
• Assist the Principal in developing and executing strategic initiatives.
• Prepare presentations and materials for executive meetings and key events.
• Contribute insights during strategic planning sessions.

b. Project Management & Strategic Support:

• Lead and manage key initiatives, ensuring alignment with strategic objectives and timely, successful delivery.
• Collaborate with cross-functional teams to drive project execution and resolve roadblocks proactively.
• Provide critical support for special projects, conducting research and preparing materials to inform executive decision-making and strategy development.

c. Communication & Correspondence:

• Craft and refine executive-level communications, including reports, presentations, and emails, ensuring clarity and alignment with organizational goals.
• Manage and prioritize high-stakes communications, ensuring timely and effective responses to key issues and opportunities.
• Coordinate strategic meetings, synthesize key takeaways, and develop actionable insights to support decision-making and follow-through on critical initiatives.

d. Stakeholder Management:

• Build and maintain strong relationships with key stakeholders.
• Represent the Principal in all interactions with professionalism and tact.
• Internally coordinating and liaising between different departments to action projects / events

Preferred candidate profile

Qualifications:

• Education: Bachelor's degree required + MBA from a top-tier institution preferred (IIMs, ISB, NMIMS, SP Jain, St. Stephens or a leading international business school)
• Experience: 5-8 years of experience as an Executive Assistant to a senior executive (Preferably in a fast-paced and demanding environment)

Skills:

• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal and relationship-building skills
• Ability to work independently and as part of a team
• Ability to maintain confidentiality and discretion
• Proactive and solution-oriented approach
• Detail-oriented with a high level of accuracy
• Ability to prioritize tasks and manage multiple deadlines
• Strong problem-solving and decision-making skills
• Travel readiness and flexibility

Personal Attributes:

• Professional and polished demeanor
• Positive and enthusiastic attitude
• High level of integrity and ethical conduct
• Ability to adapt to changing priorities and situations
• Strong work ethic and dedication to excellence