Stock Administrator

Key Responsibilities:

Stock Administration & Transaction Processing

• Manage and maintain records of stock transactions, including purchases, sales, and transfers.
• Process equity trades and ensure timely settlement in coordination with brokers and custodians.
• Administer stock option plans, restricted stock units (RSUs), and other equity-based compensation programs.
• Ensure accurate and efficient execution of corporate actions such as dividends, stock splits, and mergers.

Compliance & Regulatory Reporting

• Ensure compliance with SEC, FINRA, and other regulatory requirements related to equity transactions.
• Prepare and file reports required by regulatory agencies (e.g., Section 16 filings, Form 144, 10b5-1 plans).
• Monitor adherence to insider trading policies and trading restrictions.
• Maintain proper documentation and audit trails for all stock-related activities.

Operational Support & Reconciliation

• Reconcile stock transaction records with internal financial systems and external brokers.
• Work closely with finance, legal, and HR teams to align stock administration with corporate policies.
• Assist in the preparation of reports related to stock performance, shareholder activity, and market trends.
• Troubleshoot and resolve discrepancies in stock transactions and settlement processes.

Stakeholder Coordination & Communication

• Support employees, executives, and investors with equity-related inquiries.
• Collaborate with transfer agents, brokerage firms, and custodians for stock administration matters.
• Assist in shareholder meetings and proxy voting processes.

Skills & Qualifications:

• Education: Bachelors degree in Finance, Accounting, Business Administration, or a related field.
• Experience: 3-6 years of experience in stock administration, capital markets, or financial services.
• Technical Skills:
• Knowledge of equity compensation plans and stock administration platforms (e.g., E*TRADE, Shareworks, Fidelity).
• Familiarity with financial reporting tools and regulatory compliance software.
• Proficiency in Microsoft Excel, financial modeling, and reconciliation tools.
• Regulatory Knowledge: Understanding of SEC regulations, Sarbanes-Oxley (SOX), and IFRS/GAAP accounting principles.
• Soft Skills: Strong analytical skills, attention to detail, ability to work under pressure, and excellent communication skills.

Preferred Qualifications:

• Certified Equity Professional (CEP) designation or progress toward certification.
• Experience with public company reporting requirements.
• Familiarity with capital market operations, investment banking, or trading desks.