PMO Specialist

Role Description

• Coordinating yearly budget planning for the Technology Programs, reporting current demand pipeline and sharing top-down targets with the team
• Ensuring bottoms up planning is in line with the top-down target in the system
• Reporting the gap between original ask and approved budget along with identifying and highlighting associated delivery risks
• Controlling purchase orders, renewing vendor resources to avoid delivery impact and tracking timely invoice reconciliations to avail discounts from the vendors
• Supporting on annual planning cycles and ongoing governance of the book of work, including milestone and benefits management, adherence to governance frameworks and others.
• Supporting with key people initiatives and communication activities within the group.
• Managing multiple ad hoc and short timeframe requests.
• Develop & maintain collaborative working relationships with partner teams including Finance, COO, HR, Program Managers
• Provide high quality end to end reporting & analytical services
• Leverage best practices & process excellence ways of working across all processes
• Supporting with key people initiatives and communication activities within the group.
• Identify opportunities for process improvement and automating current business process to avoid manual intervention
• Produce dashboards & monthly MI

Your key responsibilities

• Provide high quality end to end reporting & analytical services
• Develop & maintain collaborative working relationships with partner teams including Finance, COO, HR, Program Managers
• Understand the cost drivers within cost base to provide insight to COOs / Program managers / Project managers
• Vendor governance, financial governance in Clarity
• Prepare & review monthly forecasting, full year plan in Clarity
• Leverage best practices & process excellence ways of working across all processes
• Target Operating Model (Definition & execution of TOM), closely track the headcount movements and provide update to the management
• Proactively identifying, reconciling and escalating expenses vs budget issues
• Identify opportunities for process improvement and automating current business process to avoid manual intervention
• Responsible for managing the cost allocation and handling business queries
• Timely respond to ad-hoc queries form senior management

Your skills and experience

• Strong financial planning and control, and financial management experience with recent experience of portfolio budget management and monthly financial forecasting and reporting.
• Project Management experience and ideally experience would be from working in a COO or PMO type function.
• Demonstrable experience of managing projects, and experience in using Clarity would be advantageous.
• Proven cross-functional activity between project management, financial planning and resource management in a fast-paced environment.
• Demonstrable collaborative working and working as part of a team in a fast-paced and changing environment and ability to multi-task and prioritise, managing multiple priorities at the same time.
• Proficient in MS office tools
• Knowledge in working on Clarity Tool and Ariba / dbBuyer (P2P system) will be an added advantage

Education | Certification (Recommended):

• CA / MBA Finance

Technical Competencies:

• Advanced Excel Knowledge
• Clarity