Director - Administration & Facilities - Software Product Firm (18-23 yrs)

Title : Director Administration and Facilities

Location : Gurgaon, India

Company Industry : Software Product

Experience : 18+

Job Description :

- This position is responsible for entire Facilities and administration management at our Gurgaon unit which is a 24/7 operation including but not limited to employee transportation , , facilities, Cafeeteria operations, expat travel management, statutory compliances and inspections and vendor management

- Reporting: This position reports to Vice President Finance & Business Operations

Shift Timing: 12:00 noon 9:00 PM

What You Will Be Doing:

- Establish, develop and implement Office administration strategies, Supervising day-to-day operations of the administrative department and staff members

- Facility forecasting, budgeting, planning, project management Facility maintenance and operations management including space and seat management

- Drive all general administration, employee health and safety; environmental concerns

- Helping HR team in planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

- Employee transport and building parking management

- Cafeteria catering management, Vendor and supplier management, corporate tie-ups and deals

- Office build out planning and execution

- US visitor and corporate guest house management

- Prepare and ensure timely delivery of fixed and ad-hoc reports and supervise maintenance of filing system for all

documents and activities, ensuring their security

What You Will Need for this Position:

- Self-motivated, takes initiative and could effectively organize, multi-task, and prioritize a wide array of initiatives in a fast paced environment

- Excellent analytical skills and attention to detail

- Excellent verbal and written communication skills

- Excellent stakeholder management (internal and external)

- Contribute to optimizations of cost & resources.

- Bachelors degree in Business, Finance; MBA preferred

- 18+ years of employment experience with a large, globally distributed organization, preferably a technology company

- 9+ years of managerial experience in Facilities, transport and general administration

- Excellent Proficiency in MS Office

- Brings in admin best practices from the industry

- Strong belief in a team approach; ability to earn the trust and respect of peers and senior executives