Admin/ Procurement Coordinator

Office Management :

• Oversee day-to-day office operations, ensuring a productive and organized work environment.
  

• Manage office supplies inventory and place orders as needed.
  

• Ensuring proper housekeeping of office premise
  

• Ensuring the safety and security of office premise
  

  
  

  1. Administrative Support:
     

     • Provide administrative support to management, including scheduling meetings, preparing reports, and maintaining filing systems.
       

     • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
       

       
       

       1. Coordination:
          

          • Coordinate between departments to streamline processes and ensure timely completion of tasks.
            

          • Organize company events, meetings, and training sessions.
            

            
            

            1. Compliance and Documentation:
               

               • Maintain accurate and up-to-date records, including employee files, vendor contracts, and operational documentation.
                 

               • Ensure compliance with company policies and regulatory requirements.
                 

                 
                 

                 
                 

                 1. Procurement Operations:
                    

                    • Coordinate the procurement of goods and services as per organizational needs.
                      

                    • Prepare and process purchase orders, ensuring accuracy and compliance with budgets.
                      

                      
                      

                      1. Vendor Management:
                         

                         • Identify and evaluate potential suppliers to ensure quality and cost-efficiency.
                           

                         • Maintain positive relationships with vendors and negotiate favourable terms.
                           

                           
                           

                           1. Inventory and Supply Chain:
                              

                              • Monitor inventory levels and coordinate replenishments to avoid shortages.
                                

                              • Collaborate with warehouse and logistics teams to ensure timely delivery of goods.
                                

                                
                                

                                1. Problem-Solving:
                                   

                                   • Address administrative issues and recommend improvements to enhance efficiency.
                                     

                                     
                                     

                                     1. Cost Management:
                                        

                                        • Analyse procurement data to identify cost-saving opportunities.
                                          

                                        • Provide regular reports on procurement activities and budgets.
                                          

                                        • Assist in preparation of admin function budget e.g. travel, office supplies and services (stationery, internet, facilities) in consultation with program team and ensure effective monitoring over admin budget.
                                          

                                          
                                          
                                          Requirements

                                          • Education: Bachelordegree, preferably in supply chain management, Business Administration, or a related field.
                                            

                                            
                                            

                                            • Experience:
                                              

                                              • Minimum 3 years of experience in procurement, purchasing, or supply chain management.
                                                

                                              • Strong negotiation and analytical skills.
                                                

                                              • Proficiency in procurement software and Microsoft Office Suite.
                                                

                                              • Excellent attention to detail and problem-solving abilities.
                                                

                                              • Spoken, reading & written fluency in English & Hindi is essential.