Executive Assistant

Job Title: Executive Assistant

Location: Mumbai (Powai / Andheri)

Salary: ₹3,00,000 to ₹5,00,000 CTC

Job Type: Full-time

Job Summary:

We are seeking a dedicated and experienced Executive Assistant to provide high-level administrative and strategic support to the executive team. This role demands an organized, proactive individual who can manage multiple priorities, assist in decision-making, and ensure smooth operational flow within the organization. The successful candidate will act as the primary point of contact between the executives and internal/external stakeholders, manage logistics, and support critical business processes.

Key Responsibilities:

Executive Support & Coordination:

• Manage the calendars and schedules of Directors and Senior Management.
• Schedule meetings and coordinate appointments efficiently.
• Prepare draft documents, presentations, and reports for leadership review.
• Handle confidential correspondence and ensure clear, effective communication.
• Conduct research, compile MIS reports, and provide insights to assist in decision-making.
• Assist in tracking key projects, deadlines, and priorities for the executives.

Communication & Coordination:

• Act as the primary point of contact between executives, employees, clients, and external partners.
• Facilitate internal communication to promote workflow efficiency and collaboration.
• Organize and coordinate company events, meetings, and conferences, ensuring all logistics are in place.

Travel & Logistics Management:

• Arrange travel, accommodations, and itineraries for executives.
• Process expense reports and maintain documentation related to travel.

Administrative & Office Support:

• Maintain organized filing systems (both electronic and physical) to ensure easy access to key information.
• Oversee office supply inventory and coordinate procurement with vendors.
• Liaise with facility management services to ensure smooth office operations.

Skills & Qualifications:

• Minimum 5 years of relevant work experience in administrative or executive support roles (such as Admin, Front Office Executive, or MIS Executive).
• Proven experience as an Executive Assistant or in a similar high-level support role.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with office management procedures (preferred).
• High level of discretion and ability to handle sensitive and confidential information.