Administration Officer

Chitkara University is looking for a skilled and detail-oriented Administrative Officer to join our team. The preferred candidate should be highly organized with a demonstrated ability to handle a fast-paced environment and manage multiple tasks efficiently. The focus of the role is to provide administrative support to our executives and ensure the smooth running of our office.

Responsibilities

• Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
• Act as the point of contact between executives and internal/external stakeholders.
• Prepare reports, presentations, and other documents for the executives as required.
• Coordinate travel arrangements for executives and handle related logistics.
• Maintain a safe and secure working environment by ensuring compliance with health and safety regulations.
• Organize and maintain the office filing system, including electronic and hard copy documents.
• Process and track invoices, purchase orders, and other financial documents as required.
• Manage inventory of office supplies and equipment and order new supplies as needed.

Requirements

• A four-year college degree in business administration or a relevant area of study
• Minimum of four years of previous experience in a similar role
• Demonstrated ability to work effectively under pressure
• Strong communication skills, both written and verbal
• Good interpersonal skills with the ability to build strong relationships
• Good listening skills, with high levels of attention to detail
• Strong working knowledge of Microsoft office platforms
• Ability to multitask and prioritize own workload