Executive Assistant To COO/CEO

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1. Arrive at the office or start remote work early to prepare for the day.

2. Assisting day to day operations activities and report to the HOD.

3. Display of proactive cooperative, solution oriented and team solidarity approach to maintain cordial inter and intra team relations.

4. Review emails, messages and the COO calendar to identify priorities.

5. Prepare a to-do list and prioritize tasks for the day.

6. Ensure the COO workspace is organized and ready for the day.

7. Respond to or delegate emails that require immediate attention.

8. Sort and organize the COO inbox, flagging important messages.

9. Draft, proof reading, and send emails on behalf of the executive as needed.

10. Manage the COO calendar, scheduling and rescheduling appointments as necessary.

11. Coordinate meetings, conferences, and events, including room bookings and travel arrangements.

12. Send meeting invites and ensure the executive is well-prepared with necessary documents and information.

13. Answer and screen phone calls, taking messages or directing calls to the appropriate parties.

14. Relay important messages to the executive promptly.

15. Create, edit, and format documents, presentations, and reports.

16. Organize and maintain files, both physical and digital, ensuring easy retrieval of important documents.

17. Arrange flights, accommodations, transportation, and itineraries for business trips.

18. Provide the executive with all necessary travel details.

19. Assist with audio/video conferencing setup and troubleshooting.

20. Attend meetings with the executive, taking notes, and preparing minutes of meeting.

21. Review the day's accomplishments and outstanding tasks.

22. Prepare a briefing for the executive on upcoming commitments and priorities.