Ocean Freight - Export Documentation & Pricing

This unit is about preparing for documentation activities involved in trade. It includes interacting with the exporter, shipping lines, shipper to gather information for documentation.

Obtain information from the client on cargo movement requirement

Plan and arrange for cargo export

Plan for receipt of export cargo

Prepare documents for cargo movement

prepare all documents required for cargo as per regulatory and standard operating procedure. It also includes arranging for special documents required for specific project / special purposes such as dangerous goods, duty free goods.

Receive details of cargo documentation requirement

Prepare documentation for cargo import/export

Coordinate for all custom clearance related documentation requirement

Use computer and internal systems for import documentation

Coordinate with various agents for smooth process

coordinating with various stakeholders such as custom clearance executive, field associate, client, customs officer, etc to arrange for documentation required to receive/send the cargo

Interact with various stakeholders for cargo movement

Coordinate and track the shipment during transit

Ensure all the documentation and requirement are met for the transaction

Meet the organization requirement in the operation

Maintain health, safety and security procedures in the logistics operation

maintaining and following health, safety and security standards during performing logistics operations in the work place. It also includes data security of the documents.

Follow healthy work practices and maintain personal health

Take precautions and follow safety processes in the workplace

Ensure data security of logistic documents

Ensure security procedures of the organization are followed

Writing Skills

The user/ individual on the job needs to know and understand how to:

1. fill any forms related to import documentation

2. prepare report for import cargo movement

Reading Skills

The user/individual on the job needs to know and understand how to:

3. interpret details of the buyer and the cargo imported

4. read the schedule and plan for cargo movement

5. read and understand the instructions and conditions during cargo movement

Oral Communication (Listening and Speaking skills)

The user/individual on the job needs to know and understand how to:

6. communicate clearly with supervisors and peers

7. communicate with customer and follow telephone etiquette while conversing on phone

8. regularly communicate with all employees in the chain of activities to ensure activities are running smoothly

9. share best practices with peers and juniors

Decision Making

Plan and Organize

Customer Centricity

Problem Solving

Analytical Thinking

Critical Thinking

The user/individual on the job needs to know and understand:

1. organizational procedures

2. paperwork required in freight forwarding operation

3. procedures for dealing with documentation and records

4. risk and impact of not following defined procedures/work instructions

5. department hierarchy

6. organization fee and charges structure

7. company s material movement policy

8. organization data and information handling guidelines

9. company s customer accounts

10.all relevant safety and security procedures

The user/individual on the job needs to know and understand:

1. common problems and solutions for the same

2. usage of computer for electronic documentation of information

3. usage of company software to manage and update documentation/reports

4. INCO terms and terminologies used in import trade

5. import/export cargo movement and various documentation process requirement

6. different types of cargo imported/exported, their eligibility of duty free and documentation requirement

7. handling of dangerous goods, material handling procedure, etc

8. details of number of copies of documents to be prepared for various information and documents

9. various documents such as Shipping Bill, Bill of lading, Certificate of origin, Inspection certification, Dock receipt and warehouse receipt, Destination control statement, Export license, Export packing list, etc

10. number of copies to be prepared for different type of import/export transaction

11. regulatory requirement and prepare customs clearance documents

12. mandatory documents such as Bill of Lading / Airway Bill, Commercial invoice cum packing list, Bill of Entry

13. import/export clearance requirement documents such as import/export license, insurance certificate, purchase order, letter of credit, test report / technical specification of the cargo (based on nature of cargo), etc

14. details of documentation along with license to avail duty exemptions under schemes such as DEEC/DEPB/ECGC etc.,

15. usage of company software to prepare required documents required for freight movement

16. various transport agents and place orders through their portal

17. tracking movement of transit cargo in the transport agent portal

18. operating systems related to customs such as EDI and ICEGATE and their functions

19. import/export trade related documents such as contract, letter of credit, etc and duty drawback related information

20. who needs to be contacted / informed on any requirements / queries / approval

21. customs Act, HS Codes, the Foreign Trade Policy, Indian Customs Electronic Data Interchange Gateway (ICEGATE), and other customs-related documentation and terminologies

22. requirements for documentation in international trade

23. reviewing documentation such as commercial invoices, shipper s export declaration, etc