Project Finance Officer

Project Finance Officer

Location: Dehradun, Uttarakhand

Role Details:

• Reports to: Deputy Zonal Programme Coordinator (DZPC) and then to the Zonal Program Coordinator (ZPC)
• Responsible for: To assist in managing the Zonal Office and be financially responsible for the maintenance of accounts and office data of Equine Welfare Projects (EWP) and its staff, which they are responsible for in Zone. This includes compilation and analysis of accounts/data and preparation of reports for further sharing with BI HQs under supervision of ZPC. They will also provide technical support to ZPC and collate all the information from various EWPs of the Zone.
• Location: Based in the Zonal Office with travel within the country to the project locations and BI Headquarter (HQ) and occasional travel to other places.
• Employment Type: The position shall be on a Fixed-Term Contract (FTC) for a period of up-to one year till the end of the financial year after which full and final settlement shall be done. Fresh contracts may be issued depending on further requirement of the position in the Project.

Purpose of the role:

To maintain the accounts and complete office data of Equine Welfare Project (EWP) responsible for in Zone, compilation and analysis of accounts/data and preparation of reports for further sharing with BI HQs under supervision of ZPC. They will also assist in managing the zonal office administration and provide technical support and collate all the information from various EWPs of the Zone.

Key Task & Responsibilities:

Project Accounting

• Will be accountable for managing projects financial accounting, monitoring and reporting systems;
• Ensure accurate accounting, monthly closing and reporting on a timely basis. Ensure Organizational Financial manual and norms are followed strictly.
• Make payments on regular basis and complete the project accounting entries on a daily basis;
• Submit the Financials Reports within the deadlines;
• Review and process the travel claims/other claims/advance submitted by the project staff as per laid down Financial Guidelines;
• Based on approved budget, Compile the fund requirement on monthly basis at Zonal/ EWP level and coordinate with HQ for continued fund requisition.
• Regularly file the vouchers and the supporting documents;
• Assist in budget preparation and compilation at unit and zonal level, financial monitoring and compliance of the norms laid down by BI HQ.
• Ensure proper documentations of financial and office records
• Ensure accurate and timely project financial reporting in consultation with ZPC
• Liaising with EWP Project Officers (PO), vendors, bankers and internal auditors for finance matters
• Accounting for the credit card transactions of the project staff members and maintain proper documentation
• Travelling to all EWPs for review and support in financial matters as per requirement(s).
• Keep abreast of changes in legal & financial regulations and legislation.
• Conduct reviews and evaluations for cost-reduction opportunities;
• Knowledge of statutory laws, financial norms, accounting standards & financial guidelines
• Ensure Stock Registers are maintained properly at Zones and all project Field offices and physical stock verification of all sites on an as on required basis
• Review the budget and actual and prepare report on variances on timely basis.
• Training to Field Staff on Financial matters at regular intervals.
• Be part of Procurement committee at Zonal level and ensure adherence of procurement procedure.
• Provide full compliance support to BI HQ Finance Team, to include but not be limited to:
• Ensure Compliance of Income Tax, ESIC and Professional Tax etc. (which includes necessary correspondence with departments/ staff/ HQ)
• Guide Zonal team members in their Tax planning, ensure they fill Tax calculator accurately and submit all required supporting.
• Bring to the notice of line managers, Head of Program, Head Finance & People and CEO of any suspected or actual financial discrepancy/ impropriety detected on occurrence.

Project Administration

• Logistic support such as booking tickets/ transportation/ booking hotels for zonal staff as per need.
• Maintaining leave, attendance, and other office records of Zonal and EWP staff.
• Support in organizing meetings and events as required by the Zone
• Maintain the individual project staff files
• Coordinate with HR for HR related activities
• Support for job advertisement, interview and selection process
• Procure the supplies for the Zonal offices based on organizational policies
• Maintenance of Zonal offices and other office equipment/ furniture.
• Support during visits to Zonal Offices by BI HQ Staff/ internal/ statutory and project audits
• Any other task assigned by the Line Managers.

Person Specification: The qualification, experience, skills and abilities outlined below provide a summary of what is required to carry out this job effectively. Please show how you meet the criteria outlined below in your application.

Qualification and Experience

Essential

1. Bachelors Degree in Commerce OR ESM with 15 years’ service in clerical cadre with accounts background
2. Advance knowledge of Excel and Word
3. 2 years’ relevant work experience in Project Accounting
4. Excellent/Advanced computer skills
5. Ability to produce high quality reports and effectively present information, respond and follow up on questions
6. Good Documentation Skills and manage stores
7. Ability to organize and prioritize work and maintain detailed records
8. Commitment and enthusiasm for the Brooke’s mission and values in promoting equine welfare.

Desirable

Post Graduate or any relevant certification in Accounting

Last date to apply: 30th November 2024

Application to be send to: ZPC.ZoneC1@thebrookeindia.org