About the Role: We are seeking an experienced Accounts and Expense Management Specialist to develop and implement a robust software solution for tracking and managing expenses across 15 offices. The ideal candidate will have a strong background in accounting software, workflow automation, and expense management solutions tailored to an Indian corporate environment. The solution must also include a real-time, one-click reporting system to provide a consolidated view of the companys expenses. The candidate will be responsible for streamlining expense submissions, approvals, and payments.
Key Responsibilities
Design and Develop Expense Management System:
Create and implement a customized software solution that enables employees to submit expenses, facilitates approval workflows, and manages payments for the organizations 15 offices.
Department and Office-wise Reporting:
Develop features for tracking expenses at both office and department levels, allowing for clear reporting and budget management.
Real-time One-Click Reporting System:
Build a comprehensive reporting dashboard that provides a one-click overview of all expenses, categorized by office, department, time period, or project. The report should offer real-time insights into company-wide spending for management review.
Employee and Hierarchical Workflow Automation:
Design an automated workflow where employees can upload expense details, and higher authorities (department heads, finance team) can review, approve, and authorize payments in a timely manner.
Integration with Financial Systems:
Ensure seamless integration of the expense management software with existing accounting systems to maintain accurate records and facilitate easy reporting to the finance department.
Compliance and Audit Trail:
Implement compliance features to align with Indian accounting standards, including automated audit trails, GST compliance, and proper documentation for all transactions.
Expense Analytics and Reporting:
Provide analytical tools within the system for real-time expense tracking, budgeting, and generating reports for senior management, including customizable filters for specific insights.
Training and Support:
Train office employees and finance teams on how to use the new software efficiently and provide ongoing technical support post-implementation.
Qualifications and Skills:
Educational Qualification:
Bachelors Degree in Accounting, Finance, or a related field. Additional certifications in Accounting Software (e.g., Tally, QuickBooks) or workflow automation tools will be a plus.
Experience:
3-5 years of experience in implementing accounting or expense management software for multi-location companies, with knowledge of Indian accounting practices and taxation (GST, TDS).
Technical Skills:
Proficiency in accounting software like Tally, QuickBooks, Zoho Books, or other ERP systems. Familiarity with cloud-based expense management tools such as Expensify, SAP Concur, or custom solutions. Expertise in developing reporting dashboards with real-time data capabilities. Strong knowledge of financial workflow automation.
Key Competencies:
Strong problem-solving and project management skills. Ability to work closely with cross-functional teams, including finance, procurement, and IT. Excellent communication skills to collaborate with different stakeholders across offices. Knowledge of Indian tax regulations, compliance standards, and auditing practices.
Preferred:
Experience working in companies with multiple locations and departments. Understanding of cloud-based solutions and system integration for Indian businesses. Prior experience in building custom reporting systems for financial data.