Personal Secretary

Job Description: Executive Assistant
Position Title: Executive Assistant
Location: Indiranagar
Job Summary: We are seeking a highly organized, proactive, and professional Executive Assistant to support our executive team. The ideal candidate will manage a wide range of administrative and executive support tasks, and work independently with little supervision. This person must be exceedingly well-organized, flexible, and enjoy the administrative challenges of supporting a high-level executive.
Key Responsibilities:

1. Administrative Support:
• Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize incoming communications, including phone calls, emails, and correspondence.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain files and records.

1. Meeting Coordination:
• Plan, coordinate, and ensure the executive's schedule is followed and respected.
• Arrange and coordinate meetings, including preparing agendas, taking minutes, and distributing follow-up action items.
• Attend meetings and ensure the executive is prepared with necessary documents and information.

1. Travel Arrangements:
• Organize and book travel arrangements, including flights, accommodations, and ground transportation.
• Prepare detailed itineraries and ensure all travel documents are in order.

1. Communication:
• Act as a liaison between the executive and internal/external stakeholders.
• Handle confidential information with discretion and maintain a high level of professionalism.
• Draft and send out communications on behalf of the reporting manager.

1. Office Management:
• Oversee office operations and administrative staff.
• Ensure the office environment is well-maintained and supplies are stocked.

Qualifications:

• Bachelors degree in Business Administration, Communications, or related field preferred.
• Minimum of 1-2 years of experience in an executive assistant role.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• High level of discretion and confidentiality.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.

Key Competencies:

• Professionalism and strong interpersonal skills.
• Ability to anticipate needs and proactively address issues.
• Flexibility and adaptability in a fast-paced environment.
• Excellent judgement and decision-making abilities.
• Strong work ethic and commitment to excellence.

Working Conditions:

• Full-time position.
• May require some flexibility in working hours.