Export Documentation & Sales Coordinator

Role & responsibilities

Key Responsibilities:

1. Contract Management:
1. Draft, review, and finalize export contracts in coordination with the sales and legal teams.
2. Ensure all contracts comply with company policies and international trade regulations.
2. ERP System Management:
1. Accurately post supply chain entries into the ERP system.
2. Maintain up-to-date records of all transactions and ensure data integrity.
3. Invoice Generation and Dispatch:
1. Generate invoices based on completed transactions.
2. Dispatch invoices to respective buyers/brokers promptly and ensure receipt confirmation.
4. Trade Monitoring:
1. Monitor the status of all trades from the contract stage to funds received.
2. Track shipment schedules, delivery status, and payment milestones.
3. Communicate with logistics providers, buyers, and brokers to ensure smooth operations.
5. Documentation and Compliance:
1. Prepare and manage all necessary export documentation, including bills of lading, certificates of origin, and customs declarations.
2. Ensure compliance with international trade laws and regulations.
6. Coordination and Communication:
1. Act as a liaison between the sales team, logistics providers, and customers.
2. Provide regular updates to management on the status of ongoing trades and any issues encountered.
7. Problem Resolution:
1. Address and resolve any issues related to export documentation, shipment delays, or payment discrepancies.
2. Work collaboratively with internal and external stakeholders to find solutions.
8. Reporting:
1. Generate regular reports on trade activities, including sales performance, shipment status, and payment collections.
2. Provide insights and recommendations for process improvements.

Preferred candidate profile

• Education: Bachelors degree in Business Administration, International Trade, Logistics, or a related field.
• Experience: MUST have a Minimum of 3 years of experience in export documentation & sales coordination in a reputable MNC.
• Skills:
1. Strong understanding of international trade regulations and export documentation requirements.
2. Proficiency in ERP systems and Microsoft Office Suite.
3. Excellent organizational and time management skills.
4. Must be able to work independently
5. Strong attention to detail and accuracy.
6. Effective communication and interpersonal skills.
7. Ability to work independently and as part of a team.
8. Problem-solving skills and the ability to handle multiple tasks simultaneously.