AmbitionBox
Search
Jobs
- Reviews
- Salaries
- Interview Questions
- About Company
- Benefits
- Jobs
- Office Photos
- Community
Add office photos
Employer? Claim Account for FREE
Bechtel
Compare
Proud winner of ABECA 2024 - AmbitionBox Employee Choice Awards
All Filters
70 Bechtel Jobs
Administrative Secretary ( Contractual )
Bechtel
posted 3mon ago
Job Role Insights
Flexible timing
Key skills for the job
Job Description
- Receives general operational direction from assigned manager(s). Self-starter, requiring minimum guidance or supervision / works independently. Functionally reporting to Manager of Office services.
Supervision Exercised
- May provide operational and/or functional support to other staff members on administrative matters.
Contacts
- Employees and outside individuals in receiving calls and visitors, making travel/meeting arrangements, and executing other duties.
- Clients, company management and jobsite personnel.
Major Responsibilities:
- Always maintains confidentiality of all information concerning this role.
- Provides secretarial/administrative assistance to assigned functions/functional managers/Projects.
- Performs special assignment that require comprehensive knowledge of administrative systems, processes, and procedures, with the ability to analyze, interpret, and make recommendations.
- Manages visits of expats and other senior officers to India with their staff on behalf of the assigned project/function leadership.
- With a thorough understanding of Bechtel s organizational structure, functions, and procedures, receives and screens phone calls and visitors and directs them to the appropriate parties. Follows up to ensure action. Completes business independently as appropriate. Ensures coverage in absence.
- With an understanding of Bechtels goals and priorities and of the assigned manager s commitments, composes and distributes correspondence using Bechtel standard word processing systems or other software applications. Keeps abreast of key issues, commitments, and priorities of assigned manager. Often researches information and compiles summary reports. Reviews for accuracy and format outgoing documents that require the manager s signature.
- Manages requests from client, manager, and in-house staff. Identifies action on important or emergency matters or knows whom to contact in absence of assigned manager. Maintains file of important matters for the managers attention upon return. Assists staff in certain procedures.
- Collects, reviews, and distributes incoming hard copy and electronic mail. Independently handles mail not requiring the manager s attention. Reviews outgoing mail to ensure accuracy and proper format. Follows up to ensure action.
- Manages travel arrangements, including visa applications, hotel bookings and other local logistics local practices. Prepares itineraries and expense reports.
- Organizing and managing activities related to visitors, both domestic international.
- Schedules and coordinates meetings, arranging for facilities, equipment, and refreshments. May prepare and distribute notices, agendas, information packets, and minutes.
- Independently maintains a hard copy or electronic calendar for responsible manager.
- Independently anticipates problems and changing priorities; alerts manager(s) concerned.
- Performs other assignments as required using applicable automation systems/software. These assignments may include but not limited to:
- Coordination of committee meetings and senior management meetings.
- Administration of financial matters of a confidential nature.
- Acting as manager s delegate to meetings.
- Space planning and move coordination/automation coordination.
- Monitoring all follow-up actions required by manager, including action items from management staff meetings.
Education and Experience Requirements:
- Graduate, with at least 8 years of prior experience in administrative support to senior management, including HR function.
- Experience with large MNCs/Indian corporates/Multicultural organization will be good.
- Having an HR related degree would be considered an added advantage.
- Having hands-on experience with Concur expense management tool will be yet another advantage.
Required Knowledge, Skills and Abilitie:
- Excellent oral and written communication skills-English, and Hindi.
- Collaborative Customer Centric.
- Thorough knowledge of grammatical rules, spelling, punctuation, and required formats.
- Proficient skills in keyboarding, word processing, and file maintenance.
- Strong organizational and multi-tasking skills.
- General experience in all areas of document control.
- Operation of Bechtel standard computerized systems and other information transmission systems.
- Professional telephone practices.
- Demonstrated knowledge of filing systems and common office procedures.
Employment Type: Full Time, Permanent
Read full job descriptionPrepare for Administration Secretary roles with real interview advice
Top Bechtel Administration Secretary Interview Questions
Q1. Explain about recent work in details from initial stage to execution stage?
asked in
Structural Engineer interview
Q2. 1) at what thickness, Normalising heat treatment is required for CS material SA 516 gr. 70 as per code? 2) WRC 107/297 3) Design aspect of l ... read more
Q3. Explain connection design of beam to beam?
asked in
Structural Engineer interview
What people at Bechtel are saying
Administration Secretary salary at Bechtel
reported by
3
employees
with 10-16
years exp.
₹11
L/yr - ₹17.1
L/yr
260%
more
than the average Administration Secretary Salary in India
View more details
What Bechtel employees are saying about work life
based on 716 employees
Flexible timing
Monday to Friday
No travel
Day Shift
Bechtel Benefits
Submitted by Company
Insurance & Personal Care Learning & Development Work Life Balance Medical Dental & Vision
Submitted by Employees
Health Insurance 
Job Training 
Soft Skill Training 
Cafeteria 
Free Transport 
Compare Bechtel with
Larsen & Toubro Limited
Compare
Tata Group
Compare
Hindustan Construction Company
Compare
Shapoorji Pallonji Group
Compare
GMR Group
Compare
Adani Group
Compare
Essar Group
Compare
Reliance Infrastructure
Compare
Punj Lloyd
Compare
GAMMON INDIA
Compare
L&T Construction
Compare
AECOM
Compare
Saint-Gobain
Compare
AtkinsRealis
Compare
Worley
Compare
Saipem
Compare
Jacobs Engineering Group
Compare
Nasser S. Al Hajri Corporation
Compare
Consolidated Contractors
Compare
Egis India Consulting Engineers
Compare
Similar Jobs for you
Senior Piping Stress Engineer
10-20 Yrs
Gurgaon / Gurugram, Chennai, Vadodara
Share an Interview