Operations Executive

A culture of purpose: Where will your BCD ME career take you

As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy

Operations Executive

Mumbai

The Operations Executive is responsible for managing all of the client assigned needs in relation to events organized within India and outside India . The Operations Executive will need to work very closely with client stakeholders and ensure that all of the client s requirements are properly and professionally managed and communicated to the BCD Meetings

Events organizing team. The Operations Executive must be able to travel when required and able to commit to

long working hours.

Your responsibilities

• Work with client and event team to develop, coordinate and implement meetings, incentives and events
• Create and develop program timeline, ensure deadlines are met accordingly
• Conduct site inspections as required; follow up with site inspection notes, revised estimated budget, program itinerary and program timeline
• Conduct pre-program briefings and post-program debriefings
• Facilitate the creative direction and fulfilment of program-related participant and host communications
• materials, including, but not limited to websites, save the dates, room gifts, pre-trip and on-site materials etc.
• Assist in the development and presentation of sales pitches and proposals.
• Follow proper event process and standards set out by client the events team
• Work very closely with the events team in ensuring accurate and timely information is clearly communicated
• Participates in regular group meetings with client stakeholders, events team, and any officially appointed third-party partners of BCD Meetings Events
• Reconcile all final billing on-site prior to final billing being sent to Finance
• Prepare program-related Invoice and Payment Request Forms, ensure timely payment of all supplier/vendor bills and oversee the invoice payment of deposits with the necessary follow-ups
• Manage program budgets, present to Manager for review and approval
• Track and manage air, hotel and vendor attrition, cancellation and deposit schedules
• Source and negotiate hotel, air, venue, etc. contracts, utilizing and leveraging on preferred and approved partners

We re looking for you if your profile matches the following:

Essential:

• Diploma or Degree in Event Management or equivalent
• Minimum of 2 to 3 years experience in planning meetings, incentives, conventions, conferences and/or special events
• Minimum of 2 to 3 years experience managing outside vendors, sourcing and negotiating contract services
• Proficiency in word processing and Microsoft Office applications
• Proficiency in database management
• Strong time management and organizational skills to manage multiple projects
• Excellent customer service skills and attention to detail
• Ability to communicate effectively both verbally and in writing
• Ability to work well under pressure and adapt to ever-changing scenarios
• Capability of problem-solving - Anticipating, initiating and resolving issues

Preferred

• Bachelor s degree strongly preferred
• CMP/PMP certification preferred

This position is not open to third-party recruiting agencies.