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Finance Executive
Hilton
posted 10d ago
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Job Description
The Finance Executive s core responsibilities include handling the duties of the General Ledger and part of the Account Payable Cost s duties.
What will I be doing
As the Finance Executive, you will be responsible for performing the following tasks to the highest standards:
- Maintain a high customer service focus by approaching your job with the customers always in mind and being proactive in a timely manner towards their needs and requests of customers.
- Have a positive impact, taking personal responsibility and initiative to resolve issues, always clearly communicating with both customers and colleagues.
- To be motivated and committed, approaching all tasks with enthusiasm and seizing opportunities to learn new skills or knowledge in order to improve your personal performance.
- To be flexible, responding quickly and positively to changing requirements including the performance of any tasks requested of you.
- Maintain high team focus by showing co-operation and support to colleagues in the pursuit of team goals.
- Contribute ideas and suggestions to enhance operational / environmental procedures in the hotel.
- Actively promote the services and facilities of Hilton hotels to guests and suppliers of the hotel.
- Perform all duties and responsibilities in a manner that ensures your safety and that of others in your workplace.
- Contribute positively to equilibrium and esprit by providing both guests and fellow team members with courteous, hassle-free service and by seeking to always maintain a pleasant work environment.
General Ledger
- Supervise and manage the daily work of the Finance department.
- Ensure the accuracy and propriety of all charges and credits to the various accounts and ensure that they are properly recorded in the books on a timely basis.
- Ensure that all balance sheet transactions are accounted for documented and properly reconciled.
- Prepare weekly bank reconciliation / monthly balance sheet reconciliation / analyses.
- Is fully conversant with the Hilton standard chart of accounts and the correct use thereof.
- Ensure that the accounting records comply with local laws and regulations.
- Ensure the month end closing process is completed and the timely preparation of all required financial reports for review by the Finance Manager.
- Ensure accurate and prompt monthly and year-end closing of the books of accounts.
- Ensure that policies and procedures are in compliance with Finance Standard Practice Instructions (SPI).
- Understand the requirements of the Internal Control Programme (ICP) and SOX and ensure that the hotel complies with both by performing regular audits.
- Assist in the completion of forecasts and budgets as instructed.
- Prepare monthly financial reports and schedules as directed / required by the Management and owners.
- Thoroughly familiar with the duties and procedures of other team members within the Finance department over whom he / she has supervision.
- Assist and coordinate the internal and external audit processes.
- Conduct Payroll Audit if Chief Accountant is independent from payroll cycle.
- Ensure the hotel follows the government tax regulations and tax is submitted on time.
- Liaise and represent the hotel with all government authorities in regard to local tax matters, Price Control Bureau, foreign exchange, banks, pensions, etc.
- Liaise with local insurance companies regarding issues pertaining to local insurance coverage / issues.
- Familiarize and keep up to date with all policies of both the hotel and Hilton insofar as finance is involved.
- Monitor daily bank cash position to ensure no overdraft is incurred.
- Capable of functioning as Finance Manager for short periods of time in the event that the Finance Manager is away from the hotel.
- Hands on and take an active role in daily activities within the department, ensuring that all work is up to date, assisting team members where required.
- Assist the Finance Manager in providing commercial and financial information to assist in any decision-making process.
- Ensure PDR s are completed on schedule and actively develops team members skills and behaviours.
- Oversee the training of Finance department team members.
- Coordinate departmental leave and organize the coverage of positions during team member absences.
- Create a pleasant working environment, ensuring productive and efficient work practices within the Finance team.
- Ensure that all internal control procedures are strictly adhered to and communicate any perceived weakness to the Finance Manager.
- Maintain an adequate and up to date filing system.
- Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
- Adhere to the hotel s security and emergency policies and procedures.
- Ensure that all team members have a complete understanding of and adhere to the hotel s team member rules and regulations.
- Assist in controlling perpetual inventories.
- Reconcile all general ledger accounts and bring the supporting files up to date.
- Analyze and investigate cashiers overages and shortages
- Review travel agency commission payments and ensure that the commission is in compliance with Hilton standards.
- Review food and beverage control reconciliations and journals.
- Prepare month end journals and asset purchases / disposal reports for owners.
- Assist in the preparation of accounting reports as requested.
- Ensure tax submission is on time.
- Perform any additional tasks assigned to ensure that the hotel functions smoothly.
- Report directly to and communicate with the Finance Manager on all matters pertaining to accounting and financial controls
- Liaise with government department such as the Taxation department and Commercial Industrial Bureau in regard to all matters concerned.
Account Payable
- Account for and audit all items on purchase orders, receiving records and suppliers invoices, outgoing shipments and suppliers credit notes.
- Review all payments (including payroll) whether by cheque, bank transfer or other means and forwards to Finance Manager for approval and signature.
- Ensure that all invoices forwarded for either approval or payment has all supporting documentation attached.
- Post all transactions (vouchers) and stamp POSTED after completion, recording all vouchers including canceled ones in the voucher lists.
- Balance suppliers monthly statements to the hotel s accounts payable records.
- Follow up with hotel suppliers on missing invoices or credit notes.
- Ensure that all invoices have been approved by relevant Department Heads or person with appropriate level of authority prior to payment.
- Properly record, reconcile and prepare invoices for payment ensuring that correct general ledger codes and cost center codes have been used.
- Ensure that the best rates are used where possible for payments in foreign currency.
- Ensure the accurate and timely input of data to the accounts payable ledger.
- All signed cheques (pending for distribution to the suppliers) to be kept in the FM s safe, and a proper log is maintained.
- Process and apply hotel tax on time.
- Ensure that cheques and other payment instruments are used in numerical order.
- Ensure that any passwords or codes associated with payment mechanisms are not disclosed to unauthorized personnel.
- Ensure that all information relating to bank account details and balances is treated as confidential.
- Maintain an adequate and up to date filing system.
- Handle all requests and enquiries in a timely, efficient and friendly manner.
- Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
- Flexible in relation to work hours, especially during month end.
- Liaise with the bank and the Foreign Exchange Control Bureau on all foreign exchange transactions by obtaining approvals and all necessary documentation.
Cost
- Ensure the security of all stores, including proper restrictions on the issue of keys and general access.
- Ensure that all incoming goods are received via the Receiving Area, with deliveries properly checked against purchase orders and market lists.
- Inspect and test goods whenever he / she deems necessary especially with regards to food and beverage items.
- Record and verify on a daily basis all food and beverage invoices for price extension, total and unit prices which should conform to the approved market prices.
- Ensure that accumulated daily invoices agree to amounts transferred to Accounts Payable.
- Make regular spot checks and inspections of storerooms, receiving area, and all outlets.
- Check duty invoices to ensure that correct duty has been applied.
- Have full and extensive knowledge of the hotel s inventory system and is responsible for the maintenance of the system. Should there be any system error detected, bring to the attention of the FM / CA immediately.
- Train users on the hotel inventory system and assist in the setup of requisition lists, purchasing lists, etc.
- Ensure all inventory items are correctly set up in the hotel inventory system, including sizes, descriptions, purchase units, etc.
- Ensure that proper records are kept of inventory receipts, issues, returns and transfers and proper authorization thereof.
- Ensure the loading dock and storage areas are free from clutter and hazards and are kept clean and tidy at all times.
- Maintain adequate control on all inward and outward goods into the loading dock and storerooms.
- Maintain vigilance in ensuring the security of the loading dock and all storage areas.
- Ensure that there is no unauthorized access to storeroom after office working hours.
- Liaise with other departments on a regular basis to ensure over or under stocking is minimized.
- Ensure current par stock levels are maintained and constantly reviewed.
- Keep stock inventory descriptions, size and weight current.
- Introduce stringent cost control measures.
- Monitor and investigate spoilage and recommend appropriate actions to reduce spoilage.
- Co-ordinate with the Service Manager and Head Chef for performing recipe costings and recommended retail prices for food and beverage items.
- Co-ordinate with other operating departments for performing costings and recommended selling prices.
- Conduct monthly costings and ensure prompt submission of all month end reports within deadlines.
- Conduct and co-ordinate monthly stock takes of outlets and storerooms.
- Conduct and co-ordinate stock take of operating equipment with concerned departments.
- Conduct market price surveys in conjunction with the Purchasing Manager and Executive Chef.
- Prepare monthly listings of slow moving and obsolete stock items with recommendations for action ensuring the valid period of received items to minimize spoilage.
- Co-ordinate with other departments, especially the FB department regarding cost matters.
- Calculate daily cost of sales with regard to officer s checks and entertainment bills.
- Work closely with the Purchasing Manager and department heads to minimize the cost without sacrificing on quality.
- Monitor food cost of sales on a regular basis to ensure it is in line with the budget.
Other
- Flexible in relation to work hours.
- Maintain good relations with other hotel departments.
- Handle all requests and enquiries in a timely, efficient and friendly manner.
- Minimize the risks of accidents and workers compensation costs by ensuring the correct work practices are used and that the area is safe from hazards.
- Perform any additional tasks assigned to ensure that the hotel functions smoothly.
- The Management reserves the right to change / extend this job description if necessary, at any point of time during her / his employment.
- Carry out any other reasonable duties and responsibilities as assigned.
What are we looking for?
A Finance Executive serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, beha
Employment Type: Full Time, Permanent
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What people at Hilton are saying
Finance Executive salary at Hilton
reported by
6
employees
Unlock
₹3
L/yr - ₹3.8
L/yr
10%
less
than the average Finance Executive Salary in India
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