Executive Assistant To Chief Operating Officer

Position TitleExecutive Assistant

DepartmentProjects

Level4

LocationFort, Mumbai

Reporting ManagerChief Operating Officer (COO)

Educational Qualification:

• B.E. (Civil)
• Masters in Construction Management or related field is a plus

Brief role:To support the Chief Operating Officer in day to day business operations / decision making through research, data analysis, MIS & other reports hence enabling to take critical & accurate decisions as required by the existing business or new business ventures thus ensuring the associated risk & liabilities are mitigated.Roles & Responsibilities

• Coordinate with department heads of Realty division on behalf of the COO to obtain data with regards to business operations, functioning, profitability, revenue & cash flow etc.
• Analyze data / MIS from Realty division and highlight critical deviations or observations and provide updates, so as to enable immediate action, where ever required
• Monitor various company performance / profitability etc. and also update areas of concerns / improvements etc. thus ensuring that the company's risk and liabilities are protected
• Coordinate with various divisions / companies to ensure that the decisions / instructions / task given by the COO are being implemented / completed and monitor the same and update the COO on status periodically
• Assist the COO in business strategy through various research, information gathering, data analytics and prepare SWOT analysis where ever possible, thus enabling the COO to take accurate & faster decisions as required for smooth business functioning
• Attend / represent the COO in business reviews / meetings. Prepare and provide critical information to the COO to ensure that all relevant information as required for the meeting is available and decision making / solution can be made faster
• Review and modify company presentations, company profiling, company financial reports for ensuring data accuracy and highlighting the company's unique strength and expertise in business, thus projecting a positive image for the company.
• Review and provide critical / valuable inputs for new business ventures, prepare SWOT analysis for new growth ventures, mergers & acquisitions, equity funding etc. Analyze data for accuracy and right projection
• Analyze budgets, companies income and expenditure statements, financial reports to recommend new avenues for cost saving or revenue generation etc. through proper data analysis.

Key Competencies:Job related (Functional/ Technical)Behavioral Competencies:

1. Should have eye for detail and good in analytical skills, data accuracy & presentation skills
2. Managing timelines, tasks, and deliverables for real estate projects, keeping everything organized and on track.
3. Ability to collect, organize, and interpret data related to market trends and project progress.
4. Should have good planning abilities and good in oral and written communication
5. Creation and Implementation of SOPs
6. Should have knowledge of Financial / Business reporting system and data interpretation
7. Strong commercial acumen
8. Teamwork & Collaboration
9. Good Communicator
10. Result Oriented
11. Customer Focus
12. Ownership & Accountability
13. Time Management
14. Process Oriented

Mandatory Requisites:

• Experience of at least 5 years in a real estate industry