HR and admin Executive

The roles and responsibilities for above mentioned designation as follows:

• Recruitment and Onboarding: Overseeing the recruitment process, including job postings, screening resumes, conducting interviews, and facilitating the onboarding process for new hires.
• Employee Relations: Handling employee grievances, conflicts, and disciplinary actions in accordance with company policies and labor laws.
• Office Administration: Overseeing the maintenance and upkeep of office facilities, including ensuring cleanliness, safety, and security standards are met. Providing administrative support to senior management and other departments as needed, including scheduling meetings, coordinating travel arrangements, managing office supplies, preparing reports, and general office management tasks.
• Handling Petty Cash: Managing the petty cash fund, including disbursing cash for small expenses such as office supplies, refreshments, and minor repairs. Maintaining accurate records of petty cash transactions, including receipts and reconciliation of funds.
• Handling Postage and Courier: Coordinating incoming and outgoing mail, packages, and courier services. Handling porter payments and records. Managing postage expenses and optimizing mailing processes for cost-effectiveness.
• Handling Reimbursements: Processing employee expense claims and reimbursements in accordance with company policies. Verifying expense reports, receipts, and supporting documentation for accuracy and compliance. Communicating reimbursement procedures and timelines to employees and providing assistance as needed
• Budget Management: Assisting in the preparation and monitoring of the departmental budget, including tracking expenses, identifying cost-saving opportunities, and ensuring budgetary compliance.
• Performance Management: Assist in Implementing performance appraisal systems, conducting performance evaluations, and providing feedback to employees to improve their performance.
• Training and Development: Identifying training needs, coordinating training programs, and organizing professional development opportunities for employees.
• HR & Admin Policies and Procedures: Developing, implementing, and enforcing HR & Admin policies and procedures to ensure compliance with legal requirements and promote a positive work environment.
• Payroll and Benefits Administration: Managing payroll processing, administering employee benefits programs, and ensuring accuracy and timeliness in payroll disbursement.
• HR Documentation and Record-keeping: Maintaining employee records, including personal information, attendance records, contracts and performance evaluations, while ensuring confidentiality and compliance with data protection regulations.
• Legal Compliance: Staying up-to-date with employment laws and regulations to ensure HR practices are compliant and advising management on legal matters related to HR.
• HR Reporting: Generating HR reports and analytics to provide insights into workforce trends, employee engagement, turnover rates, and other key HR metrics to support decision-making by management.