Proposal Specialist

• Manage multiple RFP/RFI/RFQ simultaneously. Establish priorities and monitor the progress of each proposal to make sure to respect timeline constraints.
• Works in collaboration with customers as well as various business units (Sales, Finance, Project Management, Engineering, Legal) to ensure Averna s business offer is well aligned with client s expectations and according to established standards.
• Prepares proposal documents and coordinates all of the efforts involved in obtaining effort and cost estimates.
• Reviews contract legal terms, in collaboration with the legal department.
• Works with procurement as needed to gather and verify material costs and lead times.
• Validates the accuracy of the information and builds the pricing strategy alongside the Sales Manager as well as the cost structure with Finance.
• Communicates with internal stakeholders (Sales Manager, Executives) in the event of a contractual deviation or discrepancy in meeting a customer requirement.
• Reviews and accepts purchase orders, including the validation of sales conditions (both commercial and a minimum of legal). Liaises with customers for revisions if need be.
• Schedules and leads all related meetings including commercial Business Reviews to discuss proposals for Executives approval.
• Acts as the liaison with the project launching teams as well as billing.
• Using the CRM tool (Salesforce), meticulously records related activities and approvals.
• Verifies and approves proposals from other colleagues.
• Supports Sales Managers from an administrative standpoint with any logistics required in obtaining contracts (vendor forms, issuance of certificates, etc) for both the private and public sector.

Qualifications