Executive Assistant To Director/ Country Head

Objectives of this role

• Support the Country Head/ Director primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
• Maintain and refine internal processes that support companywide and coordinate internal and external resources to expedite workflows.
• Manage communication with employees by liaising with internal and external executives on various projects and tasks.
• Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities

• Manage professional and personal scheduling for Country Head/Director, including agendas, email, Power Point presentations, phone calls, client management, and other company logistics.
• Coordinate scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as spreadsheet creation maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Organize team communications and plan events, both internal and off-site.
• Managing the Office with the help of Office Assistant.

Required skills and qualifications

• Five or more years of experience in an administrative role reporting directly to upper management.
• Excellent written and verbal communication skills.
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
• Proficiency with office productivity tools and an aptitude for learning new software and systems. Well versed with Microsoft Word, Excel and PPT.
• Flexible team player, willing to adapt to changes and unafraid of challenges.
• Ability to maintain confidentiality of information related to the company and its employees.

Preferred skills and qualifications

• Experience in overseeing expenses.
• Experience in developing internal processes and filing systems.