Executive Administration

• Provide comprehensive administrative support to assigned leaders, including scheduling appointments, managing email and mail correspondence, and organizing files.
• Preparing materials for meetings, including presentations, reports, and agendas, noting minutes of the meeting and tracking the progress on actions.
• Assist with the preparation of presentations and reports, emailers, including formatting, chart creation, and data analysis in Excel as per company standards.
• Handle travel arrangements, including flight and hotel bookings, venue bookings, Group events, car hire, train bookings etc.
• Expense reporting as per company policy and tracking the progress.
• Utilize SharePoint sites to manage and organize documents and information.
• Work with the senior leaders to support initiatives and projects to track progress and ensure timely completion.
• Ordering business cards and company merchandise.
• Raise purchase orders and manage the approval process.
• Respond to and resolve enquiries and problems, judging when to pass complex queries on to or involve others.
• Liaise with and build strong working relationships with colleagues across the wider business.
• Provide feedback and recommendations for improvement of processes and systems.
• Exercise discretion and judgment with respect to matters of significance and work collaboratively with others across multiple business lines and geographies.
• Complete any other assigned tasks as directed.
• Support other departments and team members, as and when required.

Dimensions of the job:

• Prioritizes own workload
• Work undertaken to meet required timelines
• Handles more complex problems and issues

Knowledge Experience:

• Highly proficient in all Microsoft programs including MS Word, PowerPoint, Excel, Outlook and Adobe Acrobat
• Excellent business English both written and oral
• Knowledge of SharePoint, Microsoft Teams, Visio, InDesign, Basics of PowerBI, Microsoft Sway, would be an added advantage
• Ability to handle multiple confidential/private information
• In depth experience working in an administrative support role
• Professional and proactive approach
• Team player

Key Qualifications:

• Graduation degree

Why Arcadis

We can only achieve our goals when everyone is empowered to be their best. We believe everyones contribution matters. It s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You ll do meaningful work, and no matter what role, you ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion Belonging

We want you to be able to bring your best self to work every day which is why equality and inclusion is at the forefront of all our activities. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer; women, minorities, and people with disabilities are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, caste, creed, colour, religion, sex, age, disability, marital status, sexual orientation, and gender identity.

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