Import Documentation Executive

Job Description:

We are seeking a skilled Import Documentation Executive to manage import-related documentation, coordinate with customs, and ensure seamless shipment processing.

Key Responsibilities:

✅ Import Documentation & Compliance:

• Checking and verify import documents (Bill of Lading, Invoice, Packing List, Certificate of Origin, etc.).
• Ensure compliance with customs regulations and trade policies.
• Maintain and update import records for audits.

✅ Customs & Shipment Coordination:

• Liaise with customs agents, freight forwarders, and government authorities.
• Track shipments and ensure timely clearance.
• Classify goods with correct HS codes and manage import duty payments.

✅ Banking & Financial Documentation:

• Handle Letter of Credit (LC), remittances, and duty payments.
• Work closely with finance for transaction reconciliation.

✅ Reporting & Record Management:

• Maintain MIS reports and update shipment tracking data.
• Ensure documentation is archived as per compliance norms.

✅ Procurement & Vendor Management:

• Source, negotiate, and procure materials and equipment.
• Identify and develop relationships with reliable suppliers.
• Issue purchase orders (POs) and track deliveries.

✅ Documentation & Reporting:

• Maintain purchase records, contracts, and supplier agreements.
• Prepare reports on procurement efficiency and cost optimization.

Qualification for Import Documentation Executive

Education:

• Bachelors degree , Logistics, Supply Chain Management, or International Trade.
• Diploma/Certification in Import-Export Management, International Trade, or Logistics & Supply Chain (preferred).

🛠 Preferred Experience:

• 4-10 years of experience in import documentation, customs clearance, and international trade procedures.
• Knowledge of HS codes, Letter of Credit (LC), shipping terms (INCOTERMS), and regulatory compliance.
• Proficiency in MS Office
• Immediate Joiner or with 15 days