Program Specialist

Job Summary
The Program Specialist (Recruitment Specialist) is responsible for building and maintaining relationships with Hiring Managers and managing the full lifecycle of the requisition process including requisition intake (briefing), shortlisting, sourcing management through empanelled suppliers (agencies), onboarding, worker assignment management, time and expense management, offboarding and reporting. The Program Specialist, acts as a talent advisor to support our clients through the requisition fulfillment process to ensure quality talent is acquired in a timely manner. The focus will be on contingent candidates (contractors)

Relatable job titles: Recruitment Advisor, Recruitment Specialist, Recruiter (Agency or Inhouse), etc.

Responsibilities:

• Assist client managers during all stages of the contract labor acquisition process including requisition intake, sourcing, and candidate shortlisting and interviewing
• Demonstrate recruitment expertise by preparing insightful questions appropriate for the position prior to conducting requirement intake session with hiring managers in order to gather detailed job descriptions to distribute to the supply base (recruitment agencies)
• Document requirement intake conversations in an appropriate database (VMS: Beeline or Fieldglass)
• Utilize reports to manage open requirements to advise managers on status of requirements and monitor supplier sourcing strategies to ensure timely response
• Discuss with HM agree upon expectations, timeframes, feedback, roles and responsibilities of everyone involved in the requisition fulfillment process
• Coach, manage and oversee the performance of participating staffing suppliers
• Document all client/ supplier reported issues and track resolution through to completion ensuring a high level of customer satisfaction in the CRM system
• Monito performance against contract SLA s, requisition aging, invoicing, time and expense entry, and vendor compliance tracking
• Maintain and update monthly activity and performance reports
• Provide constant interaction via face to face, email, and phone with a client, staffing vendors, contract personnel, and other partners
• Assist with worker assignment management (cost center changes, an extension of contract assignments, etc.) to improve data integrity
• Liaison with managers, vendors, and security department to ensure all necessary paperwork is completed and collected prior to starting assignments and at end of assignments
• Ensure all work orders are closed in the system with accurate finish reasons when notified of an end of the assignment and appropriate departments are notified (i.e. security)
• Assist with the collection of company assets from vendors (laptop, badges, etc.)
• Assist and monitor time and expense entry to ensure appropriate approvals occur by hiring managers by required deadlines
• Constant interaction with vendors to ensure new hire paperwork is completed in a timely manner to avoid onboarding delays
• Log all client and vendor inquiries into appropriate tool.