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Public Health Foundation of India

Compare

3.6

based on 68 Reviews

1 Public Health Foundation of India Admin Officer Job

Consultant - Officer Administration

Public Health Foundation of India

3.6

based on 68 Reviews

4-8 years

New Delhi

1 vacancy

Consultant - Officer Administration

Public Health Foundation of India

posted 10hr ago

Job Role Insights

Flexible timing

Key skills for the job

Catering Software Asset Management Facility Management Scheduling Travel Management Financial Planning and Analysis

+ 4 more

Job Description

Brief on the Organization:

Deliverables:

The Position performs the following tasks:

Office Operations:

Administer daily office operations to ensure smooth functioning.
Coordinate logistic requirements for the office including supplies, equipment and maintenance, facility management etc.

Inventory Management:

Maintain an inventory of equipment and goods
Ensure adequate stock levels are maintained, and procurement processes are executed efficiently
Extend support for auditing as and when required

Tendering and Procurement:

Carry out the tendering and procurement as per the company policy
Carry our Import activities as and when required.
Ensure compliance with company policies and procedures throughout the procurement process.

Fixed Asset Management:

SOP for Asset procurement
Tagging of assets
Fixed Asset Management and record-keeping
Physical verification of Assets as and when required

Record Keeping and Reporting:

Maintain accurate records, prepare reports, and compose correspondence related to administrative activities.
Provide regular updates to senior management on the status of administrative operations.

Financial Management:

Execute plans, policies, and programs related to business and financial affairs, property and equipment, supplies, facility management services, catering service, inventory, buildings and grounds maintenance, engineering, and safety programs.
Develop budget recommendations for operating expenditures and capital outlay, and maintain proper records

Events/conferences:

Organize national and international conferences, workshops, meetings, etc., as required.
Manage all logistical arrangements, including venue booking, travel arrangements, and participant coordination.

Travel Management:

Coordination with Travel agencies for Travel services (ticket booking/visa purchase/hotel bookings/Bill processing/account reconciliation etc.)

Team Coordination:

Coordinate activities by scheduling work assignments, setting priorities, and directing subordinate employees.
Foster a collaborative and supportive work environment to maximize team efficiency

Vendor Management:

Empanelment of vendors/Identifying new vendors/agencies as and when required
Vendor contracts/agreements/AMCs
Vendor payment processing and account reconciliation

Program Planning and Policy Formulation:

Ensure operations adhere to policies and regulations.
Formulate current and long-range programs, plans, and policies for departmental programs.
Any other related tasks assigned by the supervisor

Qualification:

Desirable:

Bachelor s degree in business administration, Management, or a related field. Master s degree preferred.

Experience:

Essential:

Proven experience in administrative roles, with at least 2 years in a supervisory or managerial capacity.
Strong leadership and team management skills.
Ensure operations adhere to policies and regulations
In-depth understanding of office management procedures and policies
Excellent organizational and multitasking abilities.
Proficiency in MS Office/Excel.
Knowledge of procurement processes and inventory management.
Effective communication and interpersonal skills
Ability to work under pressure and meet tight deadlines.
Familiarity with budget management and financial planning.
Ability to make logical decisions and ensure transparency