Regional Procurement Manager - Education Sector (5-8 yrs)

Purpose of Role

The Procurement Manager will be responsible for developing and executing a centralized procurement strategy to optimize procurement processes, achieve cost savings, and ensure operational efficiency across all schools in the region.

This role involves setting up a procurement catalogue, aligning theregional procurement practices with the central office processes, coaching, and mentoring the school teams to comply with the group procurement workflow.

Key Responsibilities

- Centralized Procurement Strategy: Develop and implement a centralized procurement strategy to enhance cost-effectiveness, compliance, and operational efficiency across all schools.

- Vendor Selection and Onboarding: Lead the identification, evaluation, and selection of vendors to support centralized procurement needs. Onboard new suppliers to enrich tenders and ensure the best value for money. Organize and coordinate vendor visits to schools when necessary.

- Procurement Calendar: Create and manage a procurement calendar for both centralized and local procurement activities.

- Catalogue Management: Develop and maintain an item catalogue based on current and future requirements.

- Market Research: Conduct ongoing market research to identify new suppliers, assess product quality, and evaluate pricing and delivery terms.

- Contract Management: Track and renew various contracts and Annual Maintenance Contracts (AMCs). Ensure timely action and compliance with procurement activities.

Vendor Management:

- Vendor Base Development: Establish and strengthen a vendor base for local purchases.

- Vendor Relationship Management: Manage vendor relationships and conduct regular performance evaluations to ensure adherence to quality, delivery, and service standards.

- Cost Savings and Performance Metrics: Identify opportunities for cost savings, implement improvement initiatives, and track and report on key procurement performance metrics.

Budget Compliance:

- Purchase Order Control: Ensure all purchase orders are aligned with the allocated budget and maintain control over procurement expenditures.

- DOA Compliance: - Procurement Process Adherence: Ensure that procurement processes at both the school and regional office levels comply with policy and regulatory requirements, maintaining zero gaps in compliance.

Reporting and Analysis:

- Reporting: Prepare and present reports on procurement activities, including cost savings achieved and vendor performance.

- SCAN Market Implementation: Oversee the implementation, training, and monitoring of the SCAN market system.

- Stakeholder Collaboration: Foster strong collaborative relationships with internal stakeholders, including school administrators and regional managers, to align procurement activities with organizational goals and requirements. Facilitate cross-functional communication to ensure the procurement strategy supports overall operational objectives.

- Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models Purpose and Principles.