Executive Assistant (US shift)

Job Purpose

• Work as an Executive Assistant to senior stakeholders for a bank
• Assist in Meeting Management, Travel Management, Expense Management and Other Admin Support

Key Responsibilities

• Calendar & Meeting Management
o Coordinating with attendees on meetings and managing meeting calendars
o Following up and scheduling finalized meetings, liaising with stakeholders
o Organizing transportation and taking meeting notes for online meetings
o Liaising with stakeholders

• Travel Management
o Flight scheduling & bookings, and hotel reservations
o Organizing airport transfers and restaurant reservations

• Expense Management
o Processing invoices, refunds, and reimbursements through ERP platforms
o Coordinating with stakeholders for approvals
o Handling credit card settlements and managing online purchases

• Other Admin Support
o Documenting processes based on preferences and priorities
o Collating reports and entering data into the ERP systems
o Other day-to-day Operational support

Key Competencies
• Graduate/ post-graduation or equiv. qualification • 2+ years of experience as executive assistant
• Excellent written and spoken communication skills with experience in client relationship management
• Should be able to work independently with minimal guidance as the job requires working with senior leadership
team at the clients end
• Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc.
• Experience ERP tool like Workday, NetSuit, MS Dynamics, etc.
• Working knowledge of travel and expense management

If interested, please share your updated resume with below details at shipra.shukla@acuitykp.com

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