Accountant - Estate {Job Location - Tanzania}

Role & responsibilities

Accounting Responsibilities

• Money collection from Bank
• Preparing estate budget
• Preparing Fortnight Cash Indent
• Signatory holder for the estate bank account
• Signing Cash Receipt Voucher (CRV)
• Signing Cash Payment Voucher (CPV) with proper supporting documents
• Checking Cash Book & Petty Cash Book
• Sending Cash Summary on a daily basis to Head Office
• Maintaining Cheque Leaf issue record
• Collecting Bank statement from Bank on month end for sending to HO
• Signing Bank statement book maintained at estate office
• Signing & disbursing SP Advance based on their request
• Holder of the estate Cash Safe & issuing money to estate accountant on need basis
• Withdrawing and coordinating all estate statutory payment WCF/NSSF along with SP Management.
• Collecting competitive Performa invoices before local purchases.
• Coordinating with estate accountant for local purchase money sending to suppliers
• Collecting and distributing money for Tea estate

Clerical Responsibilities.

• Signing Good received Note (GRN)
• Signing stores issue notes, store receipt notes and Oil Summary on a monthly basis.
• Sending monthly store summary report to head office
• Checking & Signing SP Daily report and Management daily report
• Checking & signing all field & factory records including Field GPS & verification books.
• Checking & Keeping GPS file
• Maintaining MIS File and sending to HO on monthly basis and sending estate remarks for COP
• Sending monthly TSB report
• Sending SP Invoice monthly
• Sending UPAMI Task Vs Actual Monthly
• Sending Production analysis report monthly
• Sending MeTL Final DPR after reconciliation monthly
• Sending Produce cess & dispatch details monthly
• Sending monthly area details
• Preparing work Plan & Annexures
• Checking & signing all brush room books
• Checking & signing all outside fiber purchase registers
• Coordinating and helping HSE officers for giving all data for compliance
• Checking & Signing all HR based request like Annual leave, loans, advances
• Preparing and sending Orders to Head office for material supply.
• Signing advise note for Fiber dispatches and other inter estate transfer
• Following up with Mbagala Godown team for GRN and Filing in estate office for future reference.
• Arranging trucks for loading bale fiber in WhatsApp group with transport division.
• Preparing and sending audit reports reply
• Following up with Head office procurement department, group mechanical and electrical engineers for timely supply of materials for production and field operations.
• Checking CCTV Cameras on a daily basis
• Checking GPS tracking report on a daily basis
• Checking and recharging estate Luku for different locations