Manager, Accounts Payable

Reports To: Director, Accounting

Work Location: Gurugram with a minimum of 3 days per week work from office

Shift Timing: 3 PM IST to 12 AM IST

Job Summary

The Accounts Payable Manager will lead the Accounts Payable and Travel Expense functions across our global operations. This role involves overseeing the processing of invoices, ensuring compliance with financial policies, and managing the TE program to enhance efficiency and accuracy. The ideal candidate will have a strong background in AP and TE management, excellent leadership skills, and a focus on continuous improvement. This position is best suited for an individual with a deep understanding of the payables function, including electronic invoicing and payment methods. Must be an enthusiastic leader and self-starter with experience improving A/P systems and processes. This role will play an integral part in the day-to-day A/P operations and period end close, with opportunities to work on a wide range of projects as the company scales. Finally, the Manager of Accounts Payable is responsible for building a high-performing team that embodies the philosophies of our Company culture.

Key Responsibilities

General

• Lead and develop a global team responsible for the AP and TE functions.
• Set performance objectives, conduct regular performance reviews, and provide ongoing coaching and development.
• Manage daily operations, including invoice processing, payment disbursements, and vendor management.
• Oversee the TE process which includes Procurement cards, ensuring compliance with corporate policies and procedures.
• Establish and maintain strong relationships with key vendors and internal stakeholders.
• Ensure adherence to local and international regulations related to accounts payable and travel expenses.
• Coordinate and support internal and external audits, providing necessary documentation and insights.
• Assist the Corporate Accounting Team with timely month-end accruals and account reconciliations.
• Prepare and present regular reports on AP and TE metrics to senior management.
• Monitor and analyze key performance indicators (KPIs) to drive operational excellence.

Controls Compliance

• Support compliance of key internal controls related to owned accounts and processes.
• Coordinate with external auditors related to owned accounts and processes ensuring complete, timely and accurate responses to information requests.
• Continuously evaluate internal controls in light of changing systems/processes and work with Manager to identify and implement necessary control changes.

Process Improvement

• Assist in the identification of improvement opportunities with a focus on simplification, standardization, and optimization, especially the reduction of manual, Excel-based activities.
• Assist with driving change management by working with IT and other key stakeholders related to any associated changes.
• Assist in the implementation of on-going process improvement initiatives.

Annual Audit Financial Reporting

• Support information flow between the AP Team, external auditors and other internal and external partners.
• Adhere to internal or external reporting timelines.

Other

• Collaborate with inter and intra departments where required and appropriate.
• Strengthen and maintain relationships with both internal and external parties.
• Prepare reports/analyses and participate in other projects as needed.

Position Requirements:

• Bachelor s degree in accounting or semi-qualified Chartered Accountant with 5+ years of post-qualification experience.
• 5+ years of proven work experience as an Accounts Payable Manager or supervisory experience.
• Ability to manage and lead a team
• Experience of working in public accounting firms or global capability centers will be preferred.
• Strong knowledge of accounting principles, practices, and procedures
• Attention to detail and problem-solving ability.
• Ability to work under pressure and within tight deadlines.
• Procure to pay systems experience (Workday or other equivalent ERP), preferred.
• Excellent knowledge of MS office.
• Exceptional communication and collaboration skills.
• Public company SOX experience a plus.