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24 A. S. And Associates Jobs
Senior-Administration-Kochi
A. S. And Associates
posted 3mon ago
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Job Description
ASA is a fullservice firm of corporate strategists, accountants, tax advisory experts, andfinancial and marketing analysts with over 32 years of experience. Our primeclientele is corporate operating cross border and assist them in setting uptheir business, MA, partner search, audit, taxation, and complianceissues. We have a strong team of over 1000+ professionals across 8 offices inIndia, with a passion for excellence and high standards.
Job Purpose:
The admin role in an organization iscritical for the smooth operation of the company. Administrators areresponsible for managing various tasks within an organization, includingcoordinating schedules and meetings, managing budgets, overseeing officeprocedures, and ensuring that all employees have the necessary tools andequipment to perform their jobs effectively.
Administrators also handle personnelmatters, such as setting up and maintaining office protocols, handling employeecomplaints and grievances. Additionally, they oversee office supplies,communication systems, and other resources needed to ensure that theorganization runs efficiently.
Overall, the admin role requiresstrong organizational and interpersonal skills, attention to detail, and theability to multitask effectively. By performing these essential tasks,administrators contribute to the overall success of the organization and helpensure that it operates efficiently and effectively.
Job Description
Designation Senior |Shared Services Administration
1. Reporting to Manager Administration and performingadministrative duties.
2. Reception- Answering telephone calls, as we'll asscreening and forwarding calls.
3. Scheduling and confirming appointments, meetings,and events.
4. Welcoming and assisting visitors in a friendly andprofessional manner.
5. Handling basic inquiries and sorting mail.
6. Copying, scanning, and filing documents.
7. Monitoring office supplies and orderingreplacements.
8. Keeping the reception area tidy and observingprofessional etiquette.
9. Handling Petty Cash.
10. Ensuring performance of administrative duties.
11. Daily check for whole office premises
12. Checking on the cleanliness of the meeting roomsbefore start of meeting
13. Handling employee complaints
14. Ensuring proper utilization of storage cabinets
15. Maintaining various registers
16. Timely ordering office supplies and orderingreplacements.
17. Maintaining Corporate Gifts for clients
18. Checking of bills and sending bill to MA forAuthorization
19. Handling Petty Cash
20. Performing other administrative tasks
21. Booking of tickets and hotels for the partners andteams travelling
22. Booking of Cabs for partners and Team members afterdue approval
23. Intimation /Renewal of ICAI membership
24. Ensuring MIS to HO on monthly basis
25. Salary and attendance inputs for month end closing
26. Reporting updation of ICAI / PF updation for Entry/ exit and any changes
Requirements:
1. Graduate with formal qualification in officeadministration, secretarial work, or related training.
2. 3+ years of experience in a similar role.
3. Exceptional ability to create a welcomingenvironment.
4. Experience in answering and screening calls, aswe'll as scheduling appointments.
5. Ability to observe business etiquette and maintaina professional appearance.
6. Experience working with word processing,spreadsheets, and emails, including Microsoft Word, Excel, and Outlook
7. Excellent interpersonal and communication skills.
Qualification: