Purchase Assistant

Order Processing:

• Review purchase requests from internal departments.
• Generate and submit purchase orders to vendors.
• Track order status and follow up on deliveries.
• Resolve any discrepancies with orders received.

Inventory Management:

• Monitor inventory levels to anticipate future needs.
• Coordinate stock replenishment by placing orders with suppliers.
• Maintain accurate inventory records.

Administrative Tasks:

• Update and maintain purchase order records.
• Process invoices and ensure timely payment
• Prepare reports on purchasing activity and cost analysis
• Assist with data entry and file management

Vendor Management:

• Identify and research potential suppliers to find the best pricing and quality.
• Build and maintain relationships with vendors.
• Negotiate contracts and pricing with suppliers.
• Monitor supplier performance and address any issues.

Required skills for a Purchasing Assistant:

• Strong communication skills: Ability to effectively interact with vendors and internal stakeholders
• Analytical skills: Evaluate pricing, quality, and delivery options to make informed purchasing decisions
• Attention to detail: Ensure accuracy in data entry and order processing
• Organizational skills: Manage multiple purchase orders and deadlines efficiently
• Proficiency in computer software: Familiarity with purchasing systems, spreadsheets, and email