Executive Assistant To MD

As the Executive Assistant to the Founder/Managing Director, you will play a critical role in streamlining daily operations, facilitating communication, and handling key administrative tasks. You will be responsible for supporting the Founder in achieving business goals and ensuring efficient functioning across various business activities. This role requires someone highly organized, detail-oriented, and eager to learn and adapt within a fast-evolving e-commerce landscape.

Key Responsibilities:

Calendar & Schedule Management: Oversee and organize the Founder s calendar, schedule meetings, and manage travel arrangements to ensure efficient time management.

Communication & Correspondence: Act as the first point of contact, managing emails, calls, and other communications on behalf of the Founder. Draft and edit correspondence and documents as needed.

Project Coordination: Assist in the planning, execution, and follow-up of special projects, including cross-functional initiatives that impact various areas of the business.

Meeting Preparation: Prepare agendas, coordinate materials, and take minutes for meetings. Ensure follow-ups on actionable items and maintain timelines.

Research & Reporting: Conduct research on industry trends, competitors, and potential business opportunities. Prepare reports and presentations as required.

Confidentiality & Discretion: Handle sensitive information with the utmost discretion, maintaining confidentiality in all communications and documents.

Office & Administrative Support: Manage daily office needs, maintain filing systems, and coordinate with other departments to support business objectives.

Adaptability & Learning: Stay current with e-commerce trends and contribute innovative ideas to support the Founder s strategic goals. Demonstrate a willingness to adapt and take on new responsibilities as the business grows.

Qualifications:

Bachelor s degree in Business Administration, Management, or a related field.

Experience: Minimum 3+ years as an Executive Assistant, ideally with experience in e-commerce, retail, or tech-driven environments.

Skills:

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana).

Excellent written and verbal communication skills.

Strong organizational and time-management skills, with a high level of attention to detail.

Learning Orientation: Eagerness to learn, adapt, and take on diverse challenges in a fast-paced environment.

Preferred Skills:

Background in e-commerce or tech-driven businesses.

Ability to create presentations, spreadsheets, and reports with precision and professionalism.

Experience with data analysis tools or financial modeling is a plus.

Why Join Us

Opportunity to work directly with the Founder/Managing Director of a fast-growing, innovative derma company.

Collaborative and learning-oriented environment with potential for growth.

A chance to make a meaningful impact on the company s strategic initiatives.