Executive Assistant To Founder's Offce

Company: Ebrotech Software Solutions Pvt. Ltd.

Job Title: Executive Assistant

Department: Founders office

Reports To: Director

Joining: Immediate

1. Job Summary

Ebrotech Software Solutions Pvt. Ltd. is seeking a dynamic and young professional with a strong aptitude to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

2. Responsibilities

• Manage professional and personal scheduling for Founder, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Uphold a strict level of confidentiality

3. Qualifications & Experience

• Two or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

4. Key Skills & Competencies

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems
• Business Communication & Interpersonal Skills
• Time Management & Organization
• Technical Knowledge of IT Solutions (advantageous)
• MS-Office
• PPT Skills