Executive/Senior Executive - Stores

About Us

Established in 2004, we are a chain of schools offering national and international curriculums across 36 schools pan India. With our well-researched curriculum, modern teaching methodologies and wide range of extra-curricular activities and facilities we constantly strive to enthuse our students with fascinating learning experiences every single day.

Role: School Stores

Department: Administration

Designation: Executive/Senior Executive/Assistant Manager Stores
Job Location: Mumbai (Malad-West)

Role & responsibilities

• The prime responsibility of Store manager is maintaining customer service. The manager needs to be customer focus and understand their pulse.  
• The store manger will need to maintain cash controls at all point in time.
• Keeping track of all purchases and maintaining the store facility
• Greet customers and provide assistance as and when required
• Cleanliness and order in the store need to be maintained at all times.
• It is very important that the correct inventory is maintained 
• Check received stock against invoices
• To mark prices on stock
• The Store manager needs to needs to have an understanding in terms of restocking shelves such that the 
• Record prices in the log book
• Receive cash and provide correct change
• Though every register is now moving as a soft copy still there would be a few register that still needs to be maintained
• To keep a balance of cash receipts
• To make timely deposits of cash and reconcile the same.
• To ensure the receipts are printed and are recorded.
• To reconcile bank statements
• Maintain minimum stock as per the requirement.
• Receive indent from respective department and verify the same in terms of the quantity and signature by the authorized signatories.
• Verify the availability of materials in stores as per the indent.
• Pass the entries in the TALLY software, as and when the transactions occur.
• Receive the material and reconcile the same with the purchase order.
• Communicate to the purchase department in case of any discrepancy in the quality or quantity of the materials received from supplier
• Arrange and tag the materials as per the format.
• Verify the stock/materials on a periodic basis.
• Handle POS counter and prepare daily POS collection report
• Timely updation of MIS
• Placing orders towards printing and stationary, Housekeeping, Consumable, Electrical and Consignment items.
• Responsible towards control over Linens inventory and staff uniforms.
• Receiving the items from suppliers and check the quantity, quality code and expiry date.
• Responsible for preparing the Purchase order and GRN.
• Responsible to enter the issue requisition in the system. 
• Responsible to ensure the clearance from security check for all the received items.
• Prepare Gate Pass for Rejected, Consignment and exchanged items.
• Ensure submission of monthly statement of Consignment, Consumable, Linen, Instruments and Equipment to the department in-charge.
• Responsible to check stock of all items and place the orders.
• Obtaining Goods Receipt Note (GRN) and forward the bills to account dept.
• The Stores Assistant is responsible to take care of inter dept material issues of Consumables, Consignment, Printing and Stationary and Linen.
• Submit monthly reports regarding total purchase, issues and current stock status to the Manager.
• The Stores Assistant is responsible to ensure proper co-ordination and good relationship with other Department.
• Create schedules to ensure adequate and efficient staffing at all times

Secondary Responsibility:

• Report staff hours to the Payroll department and respond to inquiries
• Recruit, interview, hire, and train retail sales staff as required
• Handling staffing needs and personnel issues
• Manage duties and tasks as required in a retail environment
• Facilitate clear communication between retail floor staff and office staff
• Schedule Product Knowledge sessions with various sales representatives
• Provide expert advice to customers in all areas of the store
• Proactively build and maintain vendor relationships
• Ensure that newly-received product is stocked in a timely manner
• Train, Motivate staff and maintain a positive work environment 

Expected Competencies:

• Strong numerical and analytical skills required for simple calculations
• Good Leadership Skills
• Strong oral & written communication skills and interpersonal skills.
• Exceptional sales and operational skills in a customer service environment.
• Team-building and strong problem solving skills.
• Good Liasioning Skills

Skills and Knowledge:

• Proficient in MS Office suite especially MS-Word, MS-Excel, and MS-PowerPoint.
• Understanding of budgeting, asset management & compliance. 

Desired Qualification: Graduate in any stream

Work Experience: 3-5yrs with prior work experience in Retail Management / Education Industry